Executive Assistant (open to remote)

You desire impactful work.

You’re RGA ready

RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies , we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

A Brief Overview

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management and related department.

What you will do

• Performs complex secretarial and administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
• Performs advanced administrative support duties which include, but not limited to; coordinating travel and accommodations, coordinating/ scheduling meetings and conference calls, preparing/submitting expense report, and onboarding of new resources
• Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to e-mails as appropriate, and creating and mailing letters and memos on behalf of Executive and department.
• Acts as project manager on assigned projects, provides administrative assistance as needed on other special projects and maintains departmental file sharing and intranet site(s), as requested.
• Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
• Oversees and performs office management duties.
• Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.
• Liaise with internal cross-functional teams to ensure high-degree of collaboration, communication and awareness of department priorities. Coordinates with internal Procurement and Legal teams to ensure timely contract execution while adhering to Company policy.
• Performs vendor management activities including initial review and coding of invoices to support timely approval and payment of vendor invoices.
• Facilitating team building events and building/maintaining relationship with the broader RGA administrative assistant network.

Qualifications

Education and Experience

Required:

• H.S. Diploma or General Education Degree (GED) GED or equivalent experience
• 7+ Years Secretarial and administrative experience
• Experience in a global business enterprise with operations on various continents, time zones, and cultures
• Prior experience working in fast-paced environment

Preferred:

• Associate’s Degree (AA) OR
• Bachelor’s Degree in Arts/Sciences (BA/BS)
• 4+ Years Project coordination experience
• Direct business-to-business client experience

Skills and Abilities

Required:

• Advanced Word, Intermediate Excel and PowerPoint skills
• Intermediate math skills
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Ability to be flexible when needed, take initiative, and demonstrate accountability.
• Intermediate oral and written communication skills demonstrating ability to share and impart knowledge.
• Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions.
• Ability to set goals, multitask and prioritize workload. Ability to balance detail with departmental goals/objectives
• Intermediate level of investigative, analytical and problem solving skills
• Ability to work well within a team environment and participate in department projects
• Ability to coordinate projects and handle changing priorities.
• Ability to foster customer service and liaise cross-functionally. Ability to demonstrate a positive and professional image

What you can expect from RGA:

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Gain valuable knowledge from and experience with diverse, caring colleagues around the world.

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Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.

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Join the bright and creative minds of RGA, and experience vast, endless career potential.

We’re excited to get to know you and connect your unique skills with our global opportunities. To create a modern and seamless experience, we use artificial intelligence (AI) in parts of our preliminary screening process. This technology helps us personalize job recommendations, automate interview scheduling, evaluate candidates based solely on experience—without considering name, gender, or other personal details—and provide real-time answers through our chatbot. AI is used only during early screening and never makes hiring decisions. Your RGA recruiter will work closely with you every step of the way to ensure the process feels personal, thoughtful, and focused on you.

Compensation Range:

$57,300.00 - $81,870.00 Annual

Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits.

Originally posted on Himalayas