Executive Assistant / Executive Business Partner

Join the CEO Office and play a pivotal role in turning priorities into progress.

We are seeking an Executive Assistant / Executive Business Partner who brings together executive support, business intelligence, strategic thinking and strong execution. This is not a conventional PA or secretarial role . The successful candidate will work closely with the CEO and senior leadership, supporting executive priorities while contributing to business analysis, strategic projects, management reporting, stakeholder management and cross-functional execution . We are looking for someone who is proactive, intellectually curious, highly organized, commercially aware and comfortable operating in a fast-paced business environment . Key Responsibilities

• Partner closely with the CEO to manage and drive multiple business priorities and initiatives.
• Track key decisions, action items, owners and deadlines, ensuring timely follow-through.
• Prepare executive presentations, management reports, business summaries, dashboards and decision briefs .
• Conduct research on markets, companies, competitors, customers and potential business opportunities.
• Support the CEO on strategic and cross-functional projects .
• Analyse business information and provide clear, structured insights to support management discussions.
• Coordinate with senior leadership and functional teams to drive execution of key priorities.
• Support preparation for management meetings, business reviews and strategic discussions.
• Follow up with stakeholders to ensure agreed actions are completed within timelines.
• Communicate effectively with customers, suppliers, consultants, international partners and senior stakeholders.
• Identify potential issues, gaps and priorities proactively and bring them to the CEO's attention.
• Maintain high levels of confidentiality and discretion when handling sensitive business information.
• Leverage AI, technology and digital productivity tools to improve research, reporting and executive effectiveness.
• Independently manage priorities with minimal supervision while remaining closely aligned with the CEO's objectives.

What We Are Looking For

• 5–10 years of relevant professional experience .
• Previous experience working closely with a CEO, Managing Director, Founder, Chairman or C-Suite executive .
• Excellent written and spoken English.
• Strong business and commercial understanding .
• Exceptional sense of urgency and proactive follow-through.
• Strong analytical and problem-solving skills.
• Ability to understand complex business discussions and translate them into actionable outcomes.
• Strong experience in preparing presentations, reports, executive summaries and management information .
• Excellent stakeholder management and communication skills.
• Strong proficiency in PowerPoint, Excel and Microsoft Office .
• Comfortable working with AI and digital productivity tools .
• High level of confidentiality, discretion and professional maturity.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Industry Exposure: Experience in engineering, industrial, manufacturing, energy, oil & gas, marine, ports, logistics, infrastructure, trading or diversified business groups will be an advantage. UAE/GCC business experience is strongly preferred. Education Bachelor's degree in Business Administration, Engineering, Finance, Economics, Management, International Business or a related discipline. MBA or relevant postgraduate qualification is an advantage.

The ideal candidate is someone who:

• Anticipates rather than waits.
• Researches rather than simply forwards information.
• Prioritizes rather than merely organizes.
• Follows through rather than simply reminds.
• Understands the business context behind management decisions.

You should be comfortable moving beyond traditional executive support and contributing to business discussions, analysis, strategic projects and execution . Career Potential - This role offers the opportunity to develop along the following path: Executive Assistant → Executive Business Partner → Strategic CEO Office / Chief of Staff We are therefore looking for someone with high learning agility, intellectual curiosity, commercial awareness and leadership potential , who is interested in building a long-term career alongside the CEO Office.

Pay: AED3,000.00 - AED5,000.00 per month

Application Question(s):

• What is your current monthly salary in AED?
• What is your expected monthly salary in AED?
• What is your notice period?
• How many years of experience do you have in Executive support ?

Work Location: In person