Executive Assistant

Network Wireless Solutions (NWS) seeks a highly organized, proactive, and professional Executive Assistant to support the Chief Executive Officer (CEO). As a trusted partner, this individual will manage complex schedules, coordinate executive communications and cross-functional projects, and help keep executive priorities running smoothly.

The ideal candidate is solutions-oriented, exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced, dynamic environment. This individual will play a critical role in supporting strategic initiatives, managing competing priorities, and serving as a key liaison between the CEO, leadership team, employees, customers, and external partners.

Essential Duties and Responsibilities

Executive Support

- Manage the CEO's complex calendar, appointments, meetings, and travel arrangements. - Prioritize and coordinate scheduling requests to maximize executive efficiency and effectiveness. - Prepare agendas, presentations, reports, meeting materials, and briefing documents for executive meetings. - Screen and manage incoming communications, including emails, phone calls, and correspondence. - Draft, edit, and proofread professional communications on behalf of the CEO. - Track deliverables, deadlines, and follow-up items to ensure timely completion.

Strategic CoordinationProject Management

- Support the execution of key business initiatives and strategic projects. - Coordinate cross-functional activities and follow up with department leaders on action items. - Monitor project progress and provide status updates to the CEO. - Assist with organizational planning, leadership meetings, and company-wide initiatives. - Prepare executive dashboards, reports, and metrics as needed.

MeetingEvent Management

- Organize executive and leadership team meetings, including scheduling, logistics, materials preparation, and meeting minutes. - Coordinate board meetings, leadership off-sites, customer meetings, and company events. - Track and distribute meeting notes, decisions, and action items.

CommunicationRelationship Management

- Serve as a primary point of contact between the CEO and internal/external stakeholders. - Build and maintain strong working relationships across all levels of the organization. - Handle sensitive and confidential information with discretion and professionalism. - Facilitate communication between departments to ensure alignment and timely follow-up.

Administrative Operations

- Prepare expense reports and monitor executive-related budgets as assigned. - Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries. - Maintain organized records, files, and documentation. - Support special projects and administrative functions as required.

Qualifications

Required

- Bachelor's degree in Business Administration, Communications, or related field preferred, or equivalent experience. - 5+ years of experience supporting C-suite executives, preferably a CEO. - Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. - Exceptional organizational and time-management skills. - Strong written and verbal communication skills. - Demonstrated ability to manage multiple priorities in a fast-paced environment. - Experience handling highly confidential and sensitive information. - Strong attention to detail and problem-solving capabilities.

Preferred

- Experience supporting executives in telecommunications, technology, wireless, construction, or field service organizations. - Project management experience. - Experience coordinating leadership meetings and company-wide initiatives. - Familiarity with ERP and business reporting systems.

Key Competencies

- Executive Presence - Professionalism and Confidentiality - Strategic Thinking - Organizational Excellence - Relationship Building - Adaptability and Flexibility - Initiative and Accountability - Effective Communication - Sound Judgment and Decision Making - Attention to Detail

Work Environment

- Full-time position. - Primarily office-based with flexibility based on business needs. - Occasional travel may be required. - Ability to work outside standard business hours when needed to support executive priorities.