Executive Assistant
# Executive Assistant **Motum** · United States · `Remote` · `Full Time` 💼 **Уровень роли:** `Entry-level` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Himalayas (JSON API)* --- ### Top Skills & Match 🎯 **Ключевой стек роли:** `[Executive-Assistant]` `[Executive-Secretary]` `[Chief-of-Staff]` `[Administrative-Assistant]` `[Personal-Assistant]` `[Executive-Admin-Assistant]` `[CEO-Executive-Assistant]` `[Executive-Assistant-To-CEO]` `[Executive-Operations-Assistant]` `[Corporate-Executive-Assistant]` `[Executive-Assistant-Support]` `[Executive-Administrative-Support]` --- ### About the Role Executive Assistant to the CEO About the Company Our client is a global summit and media platform focused on the intersection of AI and creativity. They bring together senior brand leaders, artists, technologists and creative agencies through curated events and year-round media. - Flagship summits in New York (Spring) and Los Angeles (Winter) - Pop-up activations at major industry conferences, including Cannes Lions - A global dinner series - Year-round media: newsletter, podcast, social, editorial and virtual programming - Partners and sponsors include leading companies across AI, technology, creative software and media - Small, senior, founder-led team in a strong growth phase Position Overview - Reports to: Founder & CEO - Type: Full-time - Location: Remote, with EST/PST overlap - Travel: Occasional, for flagship summits and select events (travel covered) - Start date: ASAP About the Role We are looking for an Executive Assistant to manage the CEO's time, communications and day-to-day operations, allowing the CEO to focus on partners, artists and key relationships. - Calm, highly organized and proactive profile - Trusted with the CEO's schedule, communications, personal logistics and key relationships - Works closely with the CEO, Account Manager, Producer, Programming Lead, Marketing Lead and bookkeeper Key Responsibilities Calendar Management - Manage the CEO's calendar end to end across multiple time zones (New York, LA, Europe, Asia) - Protect focus time and ensure every meeting has a location or link and the right preparation - Screen incoming meeting requests and decide what gets on the calendar, redirecting or declining the rest - Coordinate scheduling across the team and external partners Inbox & Communications - Triage two inboxes daily - Draft replies in the CEO's voice and resolve what can be handled directly - Escalate priority emails to the CEO within 24 hours Follow-Up & Task Management - Capture next steps after every meeting and draft follow-ups for approval - Schedule the next touchpoint within one day - Maintain a single task tracker with clear owners and due dates - Run a weekly review with the CEO - Send a daily recap covering completed work, items in progress and decisions needed Vendor & Finance Admin - Send and follow up on invoices - Manage contractor paperwork and receipts - Prepare information requested by the bookkeeper and advisors On-Site Event Support - Travel to summits and select events to manage the CEO's schedule on-site - Greet VIPs and speakers and keep the day running smoothly Requirements Experience - 3+ years as an Executive Assistant to a founder, CEO or senior executive - Experience independently managing an executive's calendar, inbox and travel - Background in a fast-paced environment such as a startup, agency, events or media company - Experience with conferences or summits is a plus - Experience handling sensitive personal and financial information Skills - Excellent written communication, with the ability to adapt to someone else's voice - Comfortable using AI tools in daily work (no technical building required) - Strong organizational skills and a love of systems, trackers and routines - Ability to prioritize and stay calm during high-volume periods - Good judgment on when to act independently and when to escalate, always with context and a recommendation - Genuine interest in art, design, technology, entertainment and creativity Growth Opportunities - Long-term position, not a short-term placement - Scope expands as the company scales - Potential path into a Chief of Staff or Operations role Originally posted on Himalayas
- Executive-Assistant
- Executive-Secretary
- Chief-of-Staff
- Administrative-Assistant
- Personal-Assistant
- Executive-Admin-Assistant
- CEO-Executive-Assistant
- Executive-Assistant-To-CEO
- Executive-Operations-Assistant
- Corporate-Executive-Assistant
- Executive-Assistant-Support
- Executive-Administrative-Support
Наблюдалась 2026-10-16, впервые 2026-10-16, источник — Himalayas (JSON API).