Executive Assistant
# Executive Assistant **ME LAW** · Toronto, ON · `On-site` 🕒 **Статус:** *Опубликовано: 17 дней назад* · *Источник: Indeed* --- ### About the Role Role Purpose This role exists to buy back time for the Principal Lawyer and CFO by: - Removing operational, administrative, and coordination burdens - Structuring internal communication and execution - Ensuring nothing discussed, assigned, or decided is ever lost - This is not a passive assistant role. - This is an execution, coordination, and control function . Reporting Structure Reports directly to: - Principal Lawyer (transitioning to Managing Partner) CFO - Works cross-functionally with: - Operations Manager - HR - Marketing / BD - Legal team Core Mandate Ensure that every meeting, decision, and initiative turns into structured execution. Key Responsibilities 1. Meeting Intelligence & Execution Control - Attend all key internal and external meetings - Take structured, decision-oriented minutes (not transcripts) - Identify: - Decisions made - Tasks assigned - Deadlines - Responsible parties - Store all records in a centralized, retrievable systems Output standard: If leadership disappears for 2 weeks, nothing is lost. 2. Task & Workflow Management (Asana Owner) - Input all tasks into Asana immediately after meetings - Assign tasks, deadlines, and owners - Follow up with team members on completion - Maintain: - Clean task boards - Priority alignment Execution visibility - You are effectively the firm’s execution tracker 3. Pre-Meeting Briefings (Critical Function) Before every key meeting prepare a 1-page briefing note including: - Context of the meeting - Key issues / decisions required - Background data or documents - Risks / sensitivities - Suggested talking points 4. Agenda & Communication Structuring - Draft meeting agendas in advance - Ensure meetings are: - Focused - Time-efficient - Outcome-driven - Push back when meetings lack clarity: "What is the objective of this meeting?" 5. Founder’s Office Support (Ad Hoc but High Impact) Operational Support - Light data entry (when required) - Organizing physical and digital workspace Managing incoming calls / routing - Research & Intelligence - Industry and other research for meetings - Systemized organization of workflow and workload Quick turnaround to stakeholders and parties involved - KPI & Reporting Oversight - Review reports from: - Operations - Marketing - Finance - Flag: - Irregularities - Missing data Performance deviations - What Success Looks Like - Leadership spends significantly less time on coordination - No task is “forgotten” - Meetings become: - Shorter - More focused - Decision-driven - Teams become more accountable because someone is tracking everything Ideal Candidate Profile Must Have: - Extremely organized and detail-oriented - Strong written communication (this is critical) - Ability to think in structure, not chaos Comfortable working in high-performance environments - Strong Advantage: - Experience supporting executives or founders - Familiarity with legal / professional services environment Experience with task management tools - Compensation Structure - Base: $65K – $85K - Performance bonus tied to: - Execution reliability - Team feedback - Reduction in leadership workload
Наблюдалась 2026-10-10, впервые 2026-09-22, источник — Indeed.