Executive Assistant

We are looking for a reliable and organized Executive Assistant to provide administrative, operational, and coordination support to the President, Management, and the Board of Directors.

The ideal candidate will assist in managing executive schedules, handling correspondence, preparing reports and presentations, coordinating meetings, monitoring ongoing projects, and communicating with internal departments and external stakeholders. The role also involves occasional travel to various airports and project sites across the Philippines to support the Company's operations and business requirements.

The successful candidate should be detail-oriented, proactive, adaptable, and capable of handling multiple responsibilities while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage executive calendars, appointments, schedules, and meeting arrangements.
• Review, prioritize, and respond to emails and correspondence on behalf of executives, as authorized.
• Prepare meeting agendas, minutes, presentations, reports, memoranda, and other business documents.
• Conduct research and organize information needed by Management and the Board of Directors.
• Monitor ongoing projects and provide timely updates and coordination support to Management.
• Assist in preparing quotations, payment terms, project timelines, and related project documentation.
• Coordinate with internal departments, clients, suppliers, airport authorities, and other external stakeholders.
• Maintain and organize Company records, reports, correspondence, and administrative files.
• Prepare operational and technical reports for submission to CAAP, airport authorities, clients, and other concerned parties.
• Operate Company equipment, including friction testing equipment, when required and properly authorized.
• Provide marketing and other administrative support as assigned.
• Travel to airports, project sites, and other business locations across the Philippines as required.
• Perform other related duties as may be assigned by Management in support of the Company's operations.

Job Type: Full-time

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Additional leave
• Company events
• On-site parking
• Promotion to permanent employee

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• relevant: 1 year (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 100% (Required)

Work Location: In person