Executive Assistant
# Executive Assistant **Greenoak Coffee** · Kepong · `On-site` 🕒 **Статус:** *Опубликовано: 9 дней назад* · *Источник: Indeed* --- ### About the Role KEY RESPONSIBILITIES: As a Executive Assistant to the Director, you will provide high-level support to ensure smooth daily operations and strategic coordination across various business areas. Your responsibilities include, but are not limited to, the following: Executive Support: - Manage the Director's schedule, appointments, and travel arrangements Coordinate internal and external meetings, events, and engagements. - Prepare agendas, take meeting notes, and follow up on action items. Communication and Liaison: - Serve as the primary point of contact between the Director and internal/external stakeholders. - Draft, review, and manage correspondence, reports, and presentations. - Maintain professionalism and confidentiality in all communications. Project and Administrative Coordination: - Assist in overseeing special projects, including event planning, marketing campaigns, and training programs. - Maintain organized filing systems, records, and databases. - Support with documentation and administrative processes across departments. Travel and Logistics: - Arrange flights, accommodation, and transport for domestic and international trips. - Prepare detailed travel itineraries and ensure all logistics are handled efficiently. Operation and Personal Support: - Support the Director in both professional and personal errands as needed. - Assist in coordinating team activities, training schedules, and client appointments. - Handle sensitive matters with discretion and sound judgment . - Assist with event execution, promotional material preparation, and brand presentations. Collaborate with team members during coffee-related events, workshops, and client visits. Brand and Event Support: - Assist with event execution, promotional material preparation, and brand presentations. - Collaborate with team members during coffee-related events, workshops, and client visits. Time and Task Management: - Anticipate needs and proactively resolve scheduling or administrative conflicts. - Maintain flexibility in work hours and adaptability in fast-paced situations. Travel Requirements: - This position requires travel, both outstation and overseas, to support project needs, participate in company events, etc. Confidentiality: - Handle sensitive business, financial and client information with discretion Requirements and qualifications: - Diploma or bachelor's degree in Business Administration, Office Management or a related field - At least 2–3 years of experience as an Executive Assistant, Personal Assistant or Office Manager - Experience supporting a business owner or senior executive is a strong advantage - Good written and spoken English; Bahasa Malaysia required; Mandarin is a plus - Confident with email, calendars, Microsoft Office or Google Workspace - Valid driving licence is a plus - Knowledge of import/export or the coffee industry is a plus, not required Skills and personal qualities: - Highly organised and able to juggle tasks for several businesses at once - Trustworthy and discreet with confidential information - Proactive: spots problems early and follows up without being asked - Clear, polite and professional communicator - Calm under pressure and flexible when priorities change - Strong attention to detail Pay: RM4,500.00 - RM6,500.00 per month Benefits: - Free parking - Health insurance - Maternity leave - Opportunities for promotion - Professional development Work Location: In person
Наблюдалась 2026-10-15, впервые 2026-10-05, источник — Indeed.