Executive Assistant

Join our team at Cleveland Clinic Indian River Hospital and experience world-class healthcare at its best. Cleveland Clinic Indian River has been recognized as one of the top regional hospitals in South Florida. Indian River Hospital is in sunny Florida’s Treasure Coast where it is committed to providing optimal family-centric and community-focused care. At Indian River Hospital, you will be part of a collaborative, compassionate, and innovative team of caregivers. You will work with state-of-the-art technology and will build a rewarding career with one of the most respected healthcare organizations in the world.

Cleveland Clinic is looking to add an Executive Assistant to the team who will assist in the day-to-day operations of the office of the Vice President and Chief Medical Officer at Indian River Hospital. In this role, you will manage calendars, working and interacting with board members, other executives and donors. You will also assist with project management. An ideal caregiver in this role should have strong critical thinking, organization and multi-tasking skills and be comfortable interacting with various stakeholders. Here, you will gain plenty of insight into how operations of a hospital work.

A caregiver in this position works Monday-Friday from 8:00AM – 5:00PM. Some later evenings may be required.

A caregiver who excels in this role will:

• Function as a liaison and administrative, technical and operational resource.
• Assist the Director with projects and daily tasks.
• Coordinate policy evaluation and implementation.
• Identify operational improvement opportunities to create an efficient workplace.
• Develop communications, databases and budgets.
• Lead or coordinate multiple complex projects, major initiatives or policy implementations.
• Update, monitor and manage databases.
• Develop scorecards and milestones to track progress.
• Analyze project improvement and progress.
• Report discrepancies and variances.
• Act as a liaison with committees, caregivers and vendors.
• Facilitate project prioritization and implementation.
• Assist with the scheduling, coordination, preparation and communication of meetings.
• Attend meetings and record key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements to achieve results.
• Research, analyze and organize information for presentations.

Develop interdepartmental education programs and assist with developing department orientation and training.

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Minimum qualifications for the ideal future caregiver include:

• Bachelor’s Degree in Business Administration, Finance, Communications, Healthcare Administration or a related field OR additional progressively responsible experience
• Five years of administrative, financial or project management experience
• May require a license based on department/institute needs
• Strong computer skills and experience with software applications
• Skills/qualities: multitasking, critical thinking, decisive judgment, independent, interactive, communication and customer service

Preferred qualifications for the ideal future caregiver include:

• Healthcare experience
• Knowledge of project management and computer practices

Experience in a leadership or supervisory role

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Physical Requirements:

• High degree dexterity to operate office equipment and personal computer.
• May require extended periods of sitting and frequent standing.
• Good visual acuity through normal or corrected vision.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum Annual Salary: $57,510.00

Maximum Annual Salary: $87,697.50

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).