Events Coordinator

Events Coordinator

Reports to: Director, Governance and Executive Services

Status: Part-Time/Full-Time negotiable

Term: Ongoing

Location: Broadford, Victoria

Taungurung Land and Waters Council (TLaWC) is the voice of the Taungurung people, a people with a strong sense of shared identity, self-determining in the management of Country and culture. As a Registered Aboriginal Party, TLaWC upholds the interests of the Taungurung people with emphasis on economic, social and cultural well-being. TLaWC's focus is to preserve the past, protect the present and strengthen the future of the Taungurung Nation, which occupies a large part of Central Victoria.

Benefits to working with TLaWC include:

- Paid days off over the Christmas period and your birthday

• Access to TLaWC pool vehicles
• NFP Salary sacrifice benefits
• Training and development opportunities
• Confidential EAP
• Contributing to useful and rewarding work
• Working with a supportive and empowering team that are passionate about Traditional Owner rights and the health of Country

The Events Coordinator is responsible for planning, coordinating, and delivering high‑quality organisation‑wide events that support TLaWC’s strategic and governance requirements. This includes staff events, corporate events, community meetings, Annual General Meetings (AGMs), General Meetings, and other organisational gatherings that require structured event coordination.

The role provides end‑to‑end event management, logistical coordination, stakeholder liaison, and administrative support for events led through the Office of the CEO, as well as for governance and operational events across the organisation. This includes close collaboration with the Community Engagement Manager for community‑focused events, and with the Biocultural Landscapes Directors for the coordination of their respective events, meetings, and forums.

The Events Coordinator contributes to whole‑of‑organisation coordination activities and supports internal communication related to event planning and delivery where required.

Key Duties

- Plan, coordinate, and deliver organisational events including staff events, corporate events, community gatherings, ceremonies, workshops, and strategic meetings. - Oversee all event logistics, including venue bookings, catering, AV, equipment, run sheets, risk assessments, set-up, and pack-down. - Coordinate internal and external stakeholders to ensure smooth event delivery. - Develop event schedules, plans, and timelines, ensuring activities are delivered on time and within budget. - Source and manage suppliers and contractors as required. - Work collaboratively across all teams to provide event-related support for organisation-wide initiatives. - Support the Office of the CEO with internal communications, staff briefings, and coordination activities related to events. - Assist with drafting content for internal updates, invitations, event collateral, and promotional materials as needed. - Liaise professionally with community members, staff, partners, suppliers, and government agencies to support event requirements. - Provide high-quality customer service and act as a key point of contact on event day. - Prepare and monitor event budgets, process invoices, and maintain accurate records. - Develop post-event reporting and evaluation to support continuous improvement.

• Contribute to project planning and organisational reporting where required.

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Key Selection Criteria

- Demonstrated experience coordinating and delivering events for a range of audiences. - Strong project management skills, with the ability to manage multiple events simultaneously. - Experience in budget management, supplier coordination, and logistical planning. - High-level written and verbal communication skills. - Strong interpersonal skills, with the ability to work collaboratively across teams and liaise respectfully with diverse stakeholders. - Strong administrative skills, with proficiency in Microsoft Office and experience managing documentation and schedules. - Experience contributing to communication materials or event-related marketing content. - An appreciation of Taungurung cultural values and willingness to work respectfully with Traditional Owners. - An appreciation of Taungurung cultural values - Victorian drivers license

• Successfully pass a Working with Children Check

Application Process:

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Applicants must submit their CV and a Cover Letter to jobs@tlawc.com.au or by applying directly to this ad.

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Your application will be assessed against the Key Selection Criteria and the ability to demonstrate your suitability for the role.

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Full Job Description available at https://taungurung.com.au/careers/

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Applications close 5pm November 20th

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We reserve the right to close this advertisement prior to the advertised closing date should a suitable candidate be identified.

Company Overview

Taungurung Land and Waters Council (TLaWC) was registered 16 July 2009 as the Registered Aboriginal Party that represents the interests of the Taungurung people. TLaWC is the corporate representative and ‘face’ of the Taungurung people and serves to uphold their interests with respect to culture and country.