EA to the Clinical Director, Assoc Medical Director and Head of P&P

To provide a fully comprehensive and first-class business administration service to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. Front of house, reputation and professional response is essential to achieve this. The post holder will deal with a broad range of very complex and sensitive issues and be a key point of contact, dealing with a wide range of staff and patients across the T rust, with external partners, the independent and private sectors.

To be a key resource to the Senior Management Team; ensuring the delivery of key operational and strategic objectives. This will result in the post holder leading and having responsibility for the development and implementation of specific projects and functions such as the various on-call rota’s, Medical recruitment and CT induction programme.

• To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such , arranging local, national or international visits.
• To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy.
• To be responsible for ensuring the Senior Management team operates efficiently and effectively. This will include:

o Providing high level administrative and diary management support to sensitive and highly confidential situations.

o Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions

• Supporting the On-Call rotas.
• Organising all aspects relating to the recruitment of staff including the completion of ECFs, Job description liaison, advertising vacancies internally and externally and co-ordinating the interview process.
• To organize and facilitate Honorary SLaM Contracts within the service.
• Responding to a wide range of requests, enquiries and problems from Trust Board Level downwards and from the private and independent sectors. You will take action to ensure they are dealt with and resolved quickly, efficiently and sensitively as possible. You will be required to show a high level of discretion.

Working for the Trust

There are excellent opportunities for professional development including management, training, research, and audit experience.

Benefits

We are committed to ensuring our staff get the most out of their benefits package and understand the importance of a healthy work life balance. There is an extensive range of excellent benefits for you and your family. It’s important to us that you are valued and appreciated and that is why we have a comprehensive benefits package on offer.

Some of our benefits are highlighted here:

Generous pay, pensions and leave. We offer a comprehensive pay, pensions and leave package which is dependent on the role and length of service.

Work life balance. We support a range of flexible working options, such as: part-time working and job sharing.

Career development. There are plenty of opportunities to progress your career and we support your development through a number of programmes such as mentoring, coaching, positive people management, and other talent programmes.

Car lease. Our staff benefit from competitive deals to lease cars.

NHS discounts. With discounts of up to 10% from a variety of well-known retail brands through the Health Service Discounts website.

Other benefits include:

Counselling services

Wellbeing events

Long service awards

Cycle to work scheme

Season ticket loan

Childcare vouchers

Staff restaurants

Key Responsibilities

• To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such as booking travel arrangements, arranging local, national or international visits.
• To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS.
• To Support other Senior Leadership Group members as required.
• To be responsible for ensuring the Senior Management team operates efficiently and effectively. This will include:
• Providing high level administrative and diary management support to sensitive and highly confidential situations.
• Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions
• Supporting the various On-Call rotas and leads.
• Organising all aspects relating to the recruitment of staff including the completion of ECFs, Job description liaison, advertising vacancies internally and externally and co-ordinating the interview process.
• To organize and facilitate Honorary SLaM Contracts within the service.
• To Organise and administer the CT Induction Programme, ensuing feedback and evaluation of the training is in place
• To maintain annual leave, study leave and sickness and absence recording on behalf of the Medical Consultants.
• To provide a front of house service for the senior management offices, including managing the supplies ordering process, as well as general housekeeping.
• To support the administration team in ensuring that all admin and office process documents, structure charts and contact lists are maintained and that they are communicated throughout the Directorate as appropriate.
• To support the coordination and dissemination of teaching, training and education materials across the Directorate.
• To provide cross-cover in the event of absence within the senior leadership admin team.
• To coordinate events for both internal and external agencies such as team building events, structured away time, functions, conferences, workshops and visits from external organisations.
• *Please refer to the job description for further details.