Documents Controller

Document Controller – Shipyard

Minimum Required Experience: 4 Years

1. Job Responsibilities

• Manage, organize, and maintain project documents, technical records, and correspondence related to shipbuilding, ship repair, and marine maintenance projects.
• Receive, register, classify, distribute, and track incoming and outgoing documents to ensure proper document control.
• Maintain an organized document control system for drawings, technical specifications, work orders, inspection reports, method statements, and project-related records.
• Control and maintain the latest revisions of engineering drawings, technical documents, and project specifications.
• Ensure that the latest approved drawings and documents are available to project managers, engineers, supervisors, and workshop personnel.
• Monitor document submissions, approvals, revisions, and distribution to ensure compliance with project requirements and deadlines.
• Maintain document registers, transmittal logs, revision histories, and tracking sheets for all project documentation.
• Coordinate with engineering, planning, procurement, production, quality control (QC), health, safety and environment (HSE), and project management teams regarding document submissions and updates.
• Prepare and issue document transmittals for drawings, reports, procedures, and other technical documents submitted to clients, consultants, and subcontractors.
• Maintain records of inspection and test plans (ITPs), material certificates, welding procedure specifications (WPS), welding procedure qualification records (PQR), and other quality-related documents, where applicable.
• Ensure proper filing, indexing, scanning, and archiving of hard-copy and electronic documents.
• Monitor pending document approvals and follow up with the relevant departments, clients, consultants, and subcontractors.
• Verify that documents are properly identified, numbered, dated, and approved before distribution.
• Maintain confidentiality and ensure the security and accessibility of controlled documents.
• Assist in preparing project documentation for internal audits, client inspections, and quality audits.
• Ensure obsolete drawings and documents are withdrawn from circulation to prevent the use of outdated information.
• Update electronic document management systems (EDMS), ERP systems, and shared project folders as required.
• Prepare periodic document control reports showing document status, pending approvals, overdue submissions, and revision updates.
• Support project handover activities by compiling and organizing final project documentation, including as-built drawings, inspection records, certificates, and operation and maintenance manuals, as applicable.
• Perform other document control and administrative duties assigned by the Document Control Manager or Project Manager.

1. Required Qualifications and Experience

• Minimum 4 years of relevant experience as a Document Controller in a shipyard, shipbuilding, ship repair, or marine engineering environment .
• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field is preferred.
• Practical experience managing technical and engineering documentation for marine or industrial projects.
• Knowledge of engineering drawings, document numbering systems, revision control, and document distribution procedures.
• Experience maintaining document registers, transmittal logs, and project filing systems.
• Familiarity with quality documentation, inspection reports, material certificates, and project handover documents.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience using electronic document management systems (EDMS) or project document control software.
• Strong organizational, communication, and coordination skills.
• Excellent attention to detail and the ability to maintain accurate records.
• Ability to manage multiple documents, deadlines, and priorities effectively.
• Understanding of document confidentiality, quality management systems, and document control procedures.

1. Short Job Description for Recruitment

Position: Document Controller Industry: Shipbuilding, Ship Repair, and Maintenance Required Experience: Minimum 4 Years

Job Summary:

Responsible for managing, organizing, maintaining, and controlling project documentation related to shipbuilding, ship repair, and marine maintenance activities. The role involves handling engineering drawings, technical specifications, inspection reports, quality documents, correspondence, and project records while ensuring proper revision control and timely document distribution. The candidate must have at least four years of relevant shipyard or marine industry experience, strong document management skills, and proficiency in Microsoft Office and electronic document control systems.

1. Key Skills for CV Screening

When screening CVs for this position, prioritize candidates with the following skills:

• Shipyard or marine industry experience
• Engineering drawing and revision control
• Technical document management
• Document registration and tracking
• Document transmittals and submission logs
• Quality control (QC) documentation
• Inspection reports and material certificates
• Electronic Document Management Systems (EDMS)
• Microsoft Excel and Microsoft Office
• Project documentation and handover records
• Client and subcontractor coordination
• Document archiving and record management

Recruitment recommendation: Prioritize candidates with at least four years of direct shipyard experience who have handled engineering drawings, technical submissions, and quality documentation for shipbuilding or ship repair projects.

Interested Candidates send your CV to:

malou@bluegulfcat.ae

Work Location: In person