Document Controller (Bilingual)
Objectives To lead and manage the end-to-end document control process across Al Nasr Holding Co. WLL and its group operations. This role focuses on keeping project documents, engineering submittals, and official correspondence organized, secure, and fully traceable from start to finish. As a bilingual professional, you will serve as a key point of contact between English and Arabic-speaking teams, and partners ensuring clear communication and smooth collaboration. By upholding company policies, ISO quality standards, and client requirements, you will keep all critical information accurate, up to date, and easy to access whenever needed. Technical Responsibilities (Qualifications & Competencies) 1. Education: A Bachelor’s Degree in Business Administration, Engineering, Information/Library Management, Computer Science, or a related field from an accredited university. 2. Experience: 5 to 10 years of hands-on document control experience, ideally within major engineering, construction, Oil & Gas sectors in Qatar or the GCC. 3. Language Proficiency: Full bilingual fluency in both Arabic and English (written and spoken), backed by strong technical translation and communication skills. 4. Software & EDMS Expertise: Proven experience using Electronic Document Management Systems. 5. Technical Understanding: A strong grasp of project documentation workflows, including submittals, transmittals, RFIs, method statements, shop drawings, as-builts, inspection requests, and handover dossiers. 6. Quality Standards: Familiarity with ISO 9001 quality management standards, document auditing practices, and systematic records retention. 7. Computer & Excel Skills: Advanced proficiency across the MS Office suite, with strong Excel skills for creating dynamic tracking logs, registers, and reporting dashboards. General Responsibilities (Day-to-Day Role & Key Tasks) 1. System Setup & Standard Operations: Set up and maintain clear, standardized document control procedures across Al Nasr Holding Co. WLL and its group operations corporate policies. 2. Full Lifecycle Management: Handle every stage of physical and digital records registering, indexing, filing, distributing, archiving, and retrieving drawings, submittals, correspondence, and contracts. 3. Bilingual Review & Translation: Review and translate incoming/outgoing Arabic and English correspondence, letters, and technical documents to ensure accuracy before sharing them with internal teams or external stakeholders. 4. Submittal Tracking: Process and monitor all technical deliverables, including RFIs and Material Submittals. 5. Log Maintenance: Keep Master Document Registers, correspondence logs, and submittal tracking dashboards completely up to date using EDMS and database tools. 6. Transmittals Management: Issue formal incoming and outgoing transmittals, making sure documents reach Clients, Consultants, and Subcontractors on schedule. 7. Team Coordination: Work closely with Project Managers, Engineers, and QA/QC teams to verify that technical packages match project specs and formatting guidelines. 8. Language Support: Provide reliable Arabic-English translation for key executive, business, and project documentation. 9. Revision Control: Manage status tags (e.g., Approved, Approved as Noted, Issued for Construction) and version histories to prevent teams from using outdated drawings. 10. Data Privacy & Security: Protect sensitive corporate, financial, and engineering files by enforcing secure access controls. 11. Audits & ISO Compliance: Perform regular internal checks on digital and physical files to maintain compliance with ISO quality standards. 12. Archive Oversight: Organize and maintain physical archive storage and electronic file systems so records are easy to search and retrieve. 13. Department Alignment: Coordinate with PRO/Government Relations, HR, Legal, and Commercial teams to organize permits, approvals, and regulatory documentation. 14. Reporting & Dashboards: Prepare weekly and monthly status updates, submittal tracking dashboards, and KPI reports for project managers and executives. 15. Project Handover: Assemble and organize final closeout packages, including As-Built drawings, Operation & Maintenance (O&M) manuals, warranties, and handover dossiers. 16. Audit Support: Help teams prepare for client and external quality audits by providing instant access to requested submittals and registers. 17. Team Guidance: Train and assist junior document controllers, site clerks, and administrative staff on filing standards. 18. Workflow Verification: Ensure physical stamps, signatures, and digital approval workflows are completed properly on all incoming/outgoing copies. 19. Contract & Claim Records: Maintain organized version control for contract documents, variations, commercial notices, and claims. 20. External Coordination: Work with client document controllers, consultants, and joint venture partners to align document formats and numbering systems. 21. General Support: Assist Project Managers, QA/QC Managers, or Management with additional document control and administrative tasks as needed Competencies Soft skills Technical skills Core competencies High Attention to Detail & Accuracy Excellent Communication (Bilingual) Organizational & Time Management Personal Effectiveness & Discipline Confidentiality & Ethical Integrity Proactive Problem Solving EDMS Proficiency (Aconex, SharePoint, etc.) Engineering Submittals & Transmittals Log Technical Arabic-English Translation Drawing Version & Revision Control ISO 9001 Quality System Compliance Project Closeout & Archiving Dossiers Advanced Computer & MS Excel Skills Information & Records Management Multi-tasking & Prioritization Stakeholder & Client Coordination Process Improvement & Auditing Language: Arabic (Required) Work Location: In person
Наблюдалась 2026-09-15, впервые 2026-09-06, источник — Indeed.