Document Controller
# Document Controller **AIPC** · Riyadh · `On-site` 🕒 **Статус:** *Опубликовано: 5 дней назад* · *Источник: Indeed* --- ### About the Role DOCUMENT CONTROLLER – FEMALE Department: Projects / Project Management Location: Head Office - Riyadh Employment Type: Full-Time 1. JOB PURPOSE Responsible for the management, control, distribution, tracking, and archiving of all project documentation throughout the project lifecycle. Ensure that project teams have access to the latest approved drawings and documents, with proper revision control, traceability, and filing. 2. KEY RESPONSIBILITIESDocument & Drawing Control Receive, register, classify, distribute, and archive all project documents. Maintain Master Document, Drawing, and Revision Registers. Control document numbering, revisions, status, and distribution. Ensure superseded documents are identified and removed from active use. Maintain electronic and hard-copy filing systems. Control architectural, civil, structural, MEP, shop, coordination, and as-built drawings. Ensure site teams receive the latest approved drawings and revisions. Maintain technical specifications, material submittals, method statements, samples, testing/commissioning documents, and O&M manuals. RFI, Submittal & Correspondence Control Register and track RFIs, material submittals, method statements, and technical submissions. Monitor submission, review, approval, response, and closure status. Register incoming/outgoing letters, emails, instructions, notices, and meeting minutes. Prepare and issue transmittals and maintain related registers. Follow up on overdue submissions, comments, and responses. Project Management Systems Manage documents through platforms such as Aconex, Procore, Autodesk Construction Cloud, SharePoint, Asite, Oracle Unifier, Microsoft Teams/OneDrive , or client-specific systems. Ensure documents comply with project naming, numbering, revision, and workflow requirements. 3. PROJECT COORDINATION Coordinate with the Project Manager, Planning Engineer, Technical Office, Project Engineers, QA/QC, HSE, Procurement, Commercial/Quantity Surveying, Site Engineers, Subcontractors, Suppliers, Consultant, and Client. Ensure new submissions, approvals, comments, revisions, instructions, and outstanding actions are communicated to the relevant personnel. 4. DOCUMENT REGISTERS Maintain and regularly update, as applicable: Master Document & Drawing Registers Drawing Revision Register RFI Register Material / Technical Submittal Register Method Statement Register Transmittal & Correspondence Registers Consultant Comments Register Client / Site Instruction Register Inspection Request / NCR Registers Testing & Commissioning Register As-Built & O&M Registers Project Close-Out Register 5. PROJECT CLOSE-OUT Support project handover by collecting, checking, and organizing: Approved as-built drawings O&M manuals Testing and commissioning records Material approvals Warranties and certificates Inspection records Closed RFIs and comments Final document index and project archive 6. QUALIFICATIONS & EXPERIENCE Diploma or Bachelor's degree in Engineering, Business Administration, Construction Management, Information Management, or related field. Female candidate required, according to company recruitment policy. 2–5 years' experience in document control within construction, contracting, MEP, fit-out, or infrastructure projects. Saudi Arabia / GCC project experience preferred. Experience working with contractors, consultants, and clients is an advantage. 7. TECHNICAL & PERSONAL SKILLS Excellent knowledge of MS Excel, Word, Outlook, and PDF document management. Good understanding of document numbering, revision control, registers, and transmittals. Experience with Aconex, Procore, Autodesk Construction Cloud, SharePoint, or similar EDMS is an advantage. Excellent organizational and filing skills with strong attention to detail. Good written and spoken English. Strong communication, coordination, follow-up, and time-management skills. Ability to manage multiple documents and deadlines under pressure. Professional attitude, confidentiality, and ability to work independently and within a team. 8. KEY PERFORMANCE INDICATORS (KPIs) Accuracy and completeness of document registers. Timely document distribution and retrieval. Effective revision and document status control. Timely tracking of RFIs, submittals, and approvals. Accuracy of transmittals and correspondence records. Timely follow-up of outstanding documents. Completeness of project close-out documentation. Compliance with company and client document-control procedures. POSITION OBJECTIVE To ensure that all project documents are properly controlled, traceable, current, accessible, and securely maintained from project commencement through final handover. Pay: ﷼4,000.00 - ﷼5,000.00 per month Work Location: In person
Наблюдалась 2026-09-21, впервые 2026-09-16, источник — Indeed.