Development Sales Gallery Administrator

The Development Sales Gallery Administrator oversees day-to-day operations at an in-person sales gallery in Boca Grande, Florida, and serves as the first point of contact for prospective buyers, brokers, and other visitors. This full-time role supports the Sales Director and the sales, marketing, and project teams on a luxury preconstruction real estate development.

What you’ll do

• Welcome and register visitors, keep visitor logs, follow gallery security procedures, and connect guests with the appropriate sales agent or team member. Manage calls, emails, mail, packages, appointments, and tours.
• Open and close the gallery, coordinate facility upkeep and staff tasks, and keep reception, meeting rooms, and the client lounge ready for guests. Order supplies and track inventory of marketing materials.
• Coordinate vendors, service providers, and contractors. Maintain vendor records and work with accounting to process invoices and receipts.
• Respond to client inquiries, resolve issues, and follow up on feedback. Prepare buyer information packets, presentations, proposals, and transaction documents, and assist with purchase agreements in coordination with the development contract administrator.
• Maintain accurate, confidential client, sales, and project records in SPARK and related systems. Distribute leads, track follow-up, and help the Sales Director prepare weekly pipeline and traffic reports.
• Share visitor and lead information with marketing and coordinate project updates and client requests across teams. Support meetings, correspondence, data entry, and travel arrangements for in-house agents.
• Help plan open houses, broker presentations, client events, and site tours. Coordinate RSVPs, event staffing, catering, transportation, and room setup in line with brand standards.
• Improve day-to-day processes to help the gallery run efficiently and deliver attentive client service.

Skills and qualifications

• Hospitality experience is required.
• Strong organization, attention to detail, and ability to manage several priorities in a fast-paced setting.
• Clear written and verbal communication, strong interpersonal skills, and a professional demeanor.
• Proficiency in Microsoft Word, Excel, PowerPoint, and MRI software.
• Demonstrated customer service and problem-solving skills.
• Discretion when handling confidential information.

Schedule and pay

Full-time, in person in Boca Grande, Florida. $60,000 per year. We’re hiring immediately, and training begins as soon as you’re hired.

How to apply

Please submit your résumé through Indeed.

Pay: $60,000.00 per year

Work Location: In person