Deputy Site HR Manager / Expatriate Coordinator

Job Overview:

Supports the planning and delivery of HR activities for project operations, including workforce coordination, expatriate mobilisation, immigration compliance, subcontractor HR management, local content, and training requirements. Identifies critical issues, coordinates corrective actions, and acts on behalf of the Site HR Manager when delegated.

Key Tasks and Responsibilities:

• Support the development, planning, execution, and monitoring of HR strategies and workforce plans for project operations.
• Coordinate project HR requirements with the Site HR Manager, Project Management, Company or Branch HR, and other relevant stakeholders.
• Provide guidance on complex employee relations, Industrial Relations, performance, disciplinary, and workforce matters.
• Coordinate expatriate mobilisation, immigration compliance, work permits, rotation requirements, and international assignment support.
• Oversee subcontractor HR matters, including workforce compliance, documentation, performance, audits, and corrective actions.
• Monitor compliance with applicable labour, immigration, local content, training, Company, and project requirements.
• Identify critical HR and workforce issues, recommend solutions, and monitor corrective actions through completion.
• Support workforce mobilisation, demobilisation, organisational changes, and other key project transitions.
• Analyse HR and workforce information and provide timely reports, risk updates, and recommendations to management.
• Maintain effective communication between project functions, HR representatives, subcontractors, service providers, and other stakeholders.
• Coordinate and guide the work of HR team members and service providers within the assigned scope.
• Support the Site HR Manager in overall HR performance delivery and act on the Site HR Manager’s behalf when formally delegated.

Essential Qualifications and Education:

• Eight (8) -12+ years of related work experience handling conflict resolution or employee relations investigations.
• Bachelor’s Degree in a related field or equivalent experience preferred.
• Proven track record of confident communication and management of stakeholders across all levels of an organization, including the ability to propose complex solutions and explanations in writing.
• Demonstrated experience managing HR matters associated with subcontractors in a construction, energy, engineering, EPC, infrastructure, or other project-based environment.
• Experience supporting large, multicultural, and geographically diverse workforces in a site or project environment.
• Proven experience in expatriate coordination, international mobility, immigration compliance, or work-authorisation processes.
• Strong employee relations and case-management experience, including the ability to manage sensitive matters and recommend practical, defensible solutions.
• Demonstrated ability to interpret HR requirements, analyse complex information, assess risk, and communicate clear recommendations.
• Proven stakeholder-management experience across project management, line management, HR functions, subcontractors, employees, and external parties.
• Ability to work independently, manage competing priorities, and deliver results in a fast-paced and operationally demanding environment.
• Strong written and verbal communication skills.
• High level of judgement, discretion, integrity, and confidentiality.
• Proficiency in Microsoft Office and experience using HR information systems, reporting tools, or workforce-tracking systems.
• Fluency in English is required.
• Portuguese language skills are an advantage.

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