Coordinator Administrative

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Develops a general understanding of the business to provide administrative assistance and support.

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Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence.

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Able to take and transcribe minutes.

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Maintains a professional appearance and demeanor.

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Provides executive-level support with interdepartmental management & serves as sales liaison.

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Demonstrates basic digital literacy in Microsoft Office Word, Outlook, PowerPoint, and Excel applications.

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Schedules appointments and meetings.

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Arrange travel, flight schedules and coordinates expenses

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Responsible for implementing/maintaining sales office tasks including but not limited to scheduling, timekeeping updates, collateral inventory, ordering office supplies, mailing duties, and team member liaison.

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Able to create and process internal and external memos including but not limited to announcements, incentives, public releases, notifications, action plans, etc.

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Responsible for all Task Force related administrative activities and support such as, but not limited to, handling of immigration/work related paperwork, agenda’s, flight schedules and local logistics.

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Provide single-point of contact with HR on Task Force related matters.

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Follows and abides by all company policies and procedures, including in events of an emergency.

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Each team member is expected to carry out all reasonable requests by management, which the team member is capable of performing.

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Follows standard HGV policies and procedures as outlines by management.

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Ability to interact and communicate successfully with all levels of customers/guests, managers, and executives.

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Strong interpersonal skills and attention to detail.