COO (25 hours/week)

Chief Operating Officer, part-time, Cambridge Math Circle

80% remote, 20% in-person meetings in Cambridge, MA

Cambridge Math Circle (CMC) is a math enrichment program that serves children in grades K-9 who need math challenge beyond the classroom, especially families often cannot afford traditional, private, programs. CMC is looking to hire a Chief Operating Officer (COO). The COO will be a seasoned and process-minded leader with experience to support of our mission: to provide math enrichment, critical thinking and logic skills to all children - especially those who are traditionally underrepresented in STEM.

CMC started in 2018 and has grown from an organization serving 62 students per year to one that serves over 1,500 students per year. We have a successful series of classes, including after school programs in Cambridge Public Schools, and community -ased classes that meet online and in-person. We are seeking a COO that will have the skills and experience to create efficient and effective systems to increase the productivity of the organization, while also being the primary driver of growing and diversifying our funding.

JOB SUMMARY:

The Chief Operating Officer (COO) is directly responsible for developing and executing the operational strategies necessary to achieve the goals and objectives of CMC, and will serve a variety of roles and responsibilities when critical positions are vacant.

The Chief Operating Officer will work in collaboration and in partnership with the Chief Executive Officer (CEO). The COO and CEO will have co-reporting responsibilities and will report directly to the Board of Directors.

We’re looking for some or all of the following qualities:

• 10+ years of professional experience in non-profit operations and management
• A strategic thinker who understands how operations and finances support the broader mission of the organization
• Depth of experience in managing teams, supporting cross-functional collaboration, developing staff, and setting clear goals
• Experience in writing grant proposals
• Proven ability to forecast financial models and control expenses to support organizational growth
• Experience in revenue development strategies, including earned revenue and/or fundraising strategies
• Strong written and verbal communication skills

The work of the COO falls into 4 main categories.

SKILLS REQUIRED:

Finance

• Monitor financial performance and develop long range financial plans that align with the CMC’s priorities
• Develop annual, multi-year, and project/grant budgets; present to the Board as needed
• Oversee monthly and annual financial reporting
• Manage billing for CMC together with co-founders, as needed
• Ensure grant report requirements are included and tracked in CMC’s overall finance processes.
• Supports the annual audit/financial review process with the CEO, including sourcing a CPA to perform the audit/review and being the liaison between the CPA and CMC.

Development

• Collaborate with the CEO to set annual development goals, campaigns, and marketing
• Write grant proposals with CEO; maintain and steward relationships with existing and new foundations and corporations to grow funding for CMC and meet set goals
• Implement, manage, update annual fundraising campaigns in collaboration with the CEO, including Giving Tuesday, End of Year, Pi-Tau Day, and other campaigns.
• Note that the CEO will maintain the primary relationship with parents and family caregivers.
• Manage fundraising processes, reports, data using Greater Giving; provide reports as needed to aid in future decision making
• Manage Donor Database in Greater Giving and maintain integration with MailChimp

Communications

• Manage general, non-class registration specific, outbound communication, including but not limited to communications with: community partners, business partners, schools, school districts, city contacts, foundations, etc.
• Create grant reports as required by the specific grant/foundation.
• Manage website content; ensure it reflects current events and classes, and showcases CMC’s curriculum and approach. Collaborate with CMC staff to implement in Wix.
• Create and maintain editorial calendar to ensure comms go out in a timely manner, without competing against each other
• Write, design, manage collateral and printed material, including: brochures, papers for school district, annual report, material for MLK Math Festival and STEAM Nights, summer camp materials, etc.
• With CEO, develop and maintain training and on-boarding materials for new teachers, staff
• Long-term, and with the CEO, develop material for educators to be able to implement CMC approaches within their own classrooms
• Create and send regular newsletters through MailChimp when needed

General Operations

• Represents the Cambridge Math Circle, Inc. in a professional and courteous manner
• Help establish and track progress towards organization-wide goals
• Support CMC in meeting requirements of partnering with City of Cambridge and Cambridge Public School District
• Attend community and city meetings representing CMC when needed, including attending Agenda for Children’s Out-of-School-Time meetings for partner organizations
• Build a system to track student achievement to show program success, and to see where adjustments need to be made.
• Support the development of needed infrastructure to launch new programs in the future (ex. New )
• Support managing the business systems for CMC, including Google workspace, Shared Calendar, Greater Giving, MailChimp, Gusto HR, etc.
• Attends outreach events as needed
• Manages part-time staff as needed or assigned
• Performs other related duties as assigned

QUALIFICATIONS:

• A sincere interest in promoting diversity, equity, and inclusion in serving communities of color and low-income, and promoting access to STEM enrichment.
• Three or more years of fundraising experience with a non-profit organization with a budget of $250k+
• Grant writing experience
• Strong organizational skills with the ability to manage multiple projects with competing deadlines simultaneously
• Clear written and verbal communication skills
• Experience with CRM platforms and/or Greater Giving, Google Suite, Excel, Wix

COMPENSATION AND BENEFITS:

• Annual salary is $120,000+ full-time equivalent, depending on experience (pro-rated to part-time, or $75k+)
• Additional benefits will become available as the organization continues to grow
• 4 weeks of paid vacation and National holidays including, New Year’s Day, MLK Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Rosh Hashanah, Yom Kippur, Indigenous People’s Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, Christmas Day
• CMC offers flexible work schedule and hours