Controller / CFO / Office Manager

Position Summary The CFO/Controller/Office Manager oversees all financial, administrative, and HR functions. You will be responsible for maintaining an accurate set of books, managing the "paper trail" for construction projects, and ensuring the office remains organized and efficient. You report directly to the Owner/President.

Key Financial Responsibilities (CFO/Controller)

• Full-Cycle Accounting: Manage AP/AR, bank reconciliations, and general ledger maintenance.
• Construction Billing: Prepare and submit Progress Billings (AIA G702/703), manage lien waivers, and track project retainage.
• Job Costing: Work with Project Managers to track actual vs. estimated costs; provide weekly reports on project profitability.
• Payroll & HR: Process weekly payroll for field and office staff, including tracking burdened labor rates and managing benefits (health insurance, 401k).
• Compliance: Maintain current certificates of insurance (COI) for subcontractors and ensure the company’s own licensing and insurance renewals are up to date.

Key Administrative Responsibilities (Office Manager)

• Office Logistics: Act as the primary point of contact for vendors (utilities, IT, supplies) and manage office equipment.
• Documentation: Organize and maintain digital and physical project files, contracts, and permits.
• HR Support: Assist with onboarding new hires, maintaining employee handbooks, and managing safety/OSHA documentation.
• Executive Support: Assist the owner with scheduling, correspondence, and basic fleet management (vehicle registrations/fuel cards).

Required Qualifications

• Experience: 5+ years in accounting, with at least 2 years in the construction industry (familiarity with job costing is a must).
• Software: Proficiency in QuickBooks (Desktop or Online) or construction-specific software (e.g., Sage, Foundation, or Procore).
• Mindset: A "no task too small" attitude—you are comfortable shifting from a complex financial audit to ordering office supplies.
• Communication: Ability to be firm with subcontractors regarding paperwork while being a supportive resource for field crews.

Preferred Skills

• Experience with Notary Public certification (or willingness to obtain it).
• Knowledge of local and state sales tax rules for construction contracts.

Pay: $75,000.00 - $99,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Relevant: 5 years (Required)

Location:

• Camden, ME 04843 (Preferred)

Ability to Commute:

• Camden, ME 04843 (Required)

Work Location: In person