Construction Virtual Assistant

We’re looking for an organized, communicative Virtual Assistant who can represent Quali‑T professionally across multiple channels. You should be confident working independently, handling day-to-day requests, and applying sound judgment to solve problems quickly and accurately.

Required experience and skills:

• Proficiency with Google Sheets and Microsoft Excel , including spreadsheet management.
• Strong email management skills and the ability to write clear, professional messages.
• Experience or comfort with social media marketing tasks (supporting content and communication as assigned).
• Excellent WhatsApp communication , including professional written communication and responsiveness.
• Excellent verbal communication skills with a professional phone manner.
• Ability to handle incoming and outgoing calls and conduct follow-ups.
• Strong organizational skills, attention to detail , and effective time management .
• Ability to work independently with minimal supervision while maintaining high quality.
• Good judgment, common sense, initiative, and the ability to think critically and “outside the box”.

Professional communication expectations: We will expect you to communicate confidently with clients, internal team members, and vendors through WhatsApp and email, ensuring clarity, accuracy, and a positive experience.

Nice to have: Prior experience in construction or roofing administration is a plus.

We are seeking a proactive Virtual Assistant to support ongoing administration and communication for Quali‑T. In this role, we will rely on you to keep information organized, respond promptly, and coordinate follow-ups so our team can move faster with fewer interruptions.

• Manage data and reporting using Google Sheets and Microsoft Excel , including spreadsheet updates and routine checks.
• Handle email management : triage inboxes, draft and respond to correspondence, and ensure messages are routed to the right person.
• Support WhatsApp communication with clients, team members, and vendors, including clear written messaging and timely follow-ups.
• Assist with social media marketing tasks, such as scheduling or preparing content (as assigned), and maintaining consistent communication.
• Professionally manage incoming calls and conduct outgoing calls as needed, including call follow-ups and updates.
• Use strong organizational skills to prioritize tasks, maintain accuracy, and meet deadlines with minimal supervision.
• Background or exposure to construction or roofing administration .
• Experience supporting appointment scheduling, job tracking, or vendor/client coordination in an administrative capacity.
• Comfort using multiple communication channels (email, calls, and WhatsApp) in a fast-paced environment.
• Basic familiarity with social media content planning or engagement processes.