Clinic Administrator cum Executive Assistant

Clinic Administrator: Athena Dermatology Clinic, Full time, on site, Salary Range: AED 5,000 to 7,000 per month

What you'll do

• Keep every DHA staff and facility licence current on Sheryan, and prepare the quarterly DHA statistics submissions for the Medical Director to sign off
• Run onboarding and offboarding paperwork with our PRO: visas, labour cards, Emirates ID, medical fitness, OHC, insurance, WPS
• Prepare the monthly payroll file and WPS submission, and send the monthly pack to our accountant
• Keep the post-dated cheque tracker and cheque logbook accurate, with vendor payments ready on their due dates
• Reconcile petty cash each week and utility bills each month
• Count and reconcile retail and consumables stock, and raise reorders
• Build and maintain the clinic's operational trackers and reports, and pull the data the doctors and Clinic Manager need from the clinic's systems each week and month
• Keep the equipment logbook, PPM schedule and maintenance contracts on track
• Handle first-line IT, telecom and POS supplies, and manual entry when a system is down

What we're looking for

• At least 3+ years in clinic or medical centre administration in the UAE
• Hands-on experience with Sheryan, WPS and PRO coordination
• Spreadsheets that stay clean month to month, and a signed log for every cheque and cash movement
• Comfortable pulling exports from clinic systems and keeping trackers accurate week after week. You won't be asked to analyse the numbers, but they need to be right
• Fluent English. Arabic reading is a plus
• You already use an AI assistant (Claude, ChatGPT or similar) for drafting and spreadsheet work, and you're comfortable running the clinic's trackers through tools we've set up

Pay: AED6,000.00 - AED7,000.00 per month

Application Question(s):

• have you worked in clinic administration before

Work Location: In person