City Manager

Description

ABOUT THE POSITION

Under policy direction, plans, organizes, and provides administrative direction and oversight for all City functions and activities; serves as the Director of the Successor Agency for the Redevelopment Agency, provides policy guidance and program evaluation to the City Council and management staff; encourages and facilitates provision of services to City residents and businesses; fosters cooperative working relationships with State and local intergovernmental and regulatory agencies and various public and private groups; pursues appropriate avenues of economic and community development; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives policy direction from the City Council. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over the entire City staff through subordinate levels of management and supervision.

CLASS CHARACTERISTICS

The City Manager serves as the Chief Executive Officer of the City, accountable to the City Council and responsible for enforcement of all City codes and regulations, the conduct of all financial activities, and the efficient and economical performance of the City’s operations.

Example of Duties

• Plans, organizes and administers, either directly or through subordinate management and supervisory staff, coordinates and evaluates the work of the City in accordance with applicable laws, codes and regulations and adopted policies and objectives of the City Council.
• Directs and coordinates the development and implementation of goals, objectives and programs for the City Council and the City; develops administrative policies, procedures and work standards to ensure that the goals and objectives are met and that programs provide mandated services in an effective, efficient and economical manner.
• Oversees the preparation of the annual budget for the City; authorizes directly or through staff, budget transfers, expenditures and purchases; provides information regarding the financial condition and needs to the City Council.
• Advises the City Council on issues, programs and financial status; prepares and recommends long- and short-range plans for City service provision, capital improvements and funding; and directs the development of specific proposals for action regarding current and future City needs.
• Oversees the administration, construction, use and maintenance of all City facilities and equipment, including buildings, parks, facilities other public property.
• Represents the City and the Council in meetings with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations; acts as the City liaison with the media.
• Provides for the investigation and resolution of complaints regarding the administration of and services provided by the City government.
• Provides for contract and franchise services and ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes and regulations.
• Oversees the selection, training, professional development and work evaluation of City staff; oversees the implementation of effective employee relations and related programs; provides policy guidance and interpretation to staff.
• Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures and other written materials.
• Oversees the maintenance of working and official City files.
• Ensures that the Council is kept informed of City functions, activities and financial status and of legal, social and economic issues affecting City activities.
• Monitors changes in laws, regulations and technology that may affect City operations; implements policy and procedural changes as required.
• Operates a standard vehicle to travel to multiple locations in order to perform assigned tasks.
• Performs other duties as assigned.

Typical Qualifications

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation and supervision of staff, either directly or through subordinate levels of supervision.
• Principles, practices, and procedures of public administration in a municipal setting.
• Functions, services, and funding sources of a municipal government.
• Functions, authority, responsibilities, and limitations of an elected City Council.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Principles and practices of municipal budget development, administration, and accountability.
• Principles, practices, and legal elements of California economic and community development and redevelopment.
• Current social, political, and economic trends affecting City government and service provision.
• Techniques for effectively representing the City in contacts with the media, governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations.
• Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Safe driving rules and practices.

Ability to:

• Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the City.
• Work cooperatively with, providing staff support to, and implementing the policies of the City Council.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
• Oversee all City financial activities, including administering investments, the development and implementation of the City budget, and the control of all expenditures and purchases.
• Interpret, apply, and explain complex laws, codes, regulations, and ordinances.
• Conduct effective negotiations and effectively represent the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Effectively represent the City in meetings with the media, governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written material.
• Using tact, initiative, prudence, and independent judgment within general policy guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Operate office equipment and computer applications related to the work.

Supplemental Information

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s degree from an accredited four-year college or university with major course work in public or business administration, public policy, finance, or a field related to the work, and ten (10) years of management or administrative experience in a public agency setting as a City Manager, Assistant City Manager, or in a related administrative/managerial capacity, including five (5) years of management or supervisory experience.

Possession of an appropriate Master’s degree and experience in working with an elected council or board is highly desirable.

Licenses and Certifications:

• Possession of a valid Class C California driver’s license and have a satisfactory driving record.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

APPLICATION AND SELECTION PROCESS

All applications will be reviewed to determine whether they meet the minimum qualifications for the position. A complete employment application is required; a resume does not replace the information requested on the application, including work history. Applications that state "see resume" or otherwise lack sufficient information to evaluate whether the minimum qualifications are met will be rejected.

All supplemental questionnaires will be reviewed for minimum qualifications. Answers to questions stating “see resume” or “see application” will not be considered. If the questionnaire requests a certification be attached, you must attach the certification as verification. Certifications that are not attached will not be considered and may result in the application being rejected.

For some recruitments, a limited number of the most qualified applicants will be invited to participate in the examination process, which may include a written examination, presentation, practical skills assessment, oral panel interview, or a combination of these components. Candidates who pass a written examination, presentation, or practical skills assessment are not guaranteed an oral panel interview, as the department may choose to interview only the highest-scoring candidates.

An eligibility list will be established for candidates who pass the examination process; current and future vacancies may be filled from this list. The eligibility lists will remain active for one year from the assessment completion date. When vacancies occur, candidates on the eligibility list may be contacted for additional interviews.

All correspondence regarding this recruitment will be sent via email only. Emails will be sent from info@governmentjobs.com and may be directed to your spam or junk folder. It is the applicant’s responsibility to ensure your email address is accurate and capable of receiving these messages.

PRE-EMPLOYMENT REQUIREMENTS

Before beginning employment, candidates must successfully complete the pre-employment process. Depending on the classification, the pre-employment process may include reference checks, DOJ/FBI fingerprinting, a Personal History Statement (for specific classifications), a police records check (for specific classifications), and a medical examination, which may include a drug screening, physical examination, lift test, and/or hearing test. For Police Department candidates, the pre-employment process may also include a CVSA, background investigation, and psychological examination.

RECRUITMENT ACCOMMODATIONS

Accommodations may be made for disabilities and religious convictions. Applicants requiring testing accommodations must submit the Request for Reasonable Accommodations Form to Rachelle Jennings, Human Resources Analyst, by email to rjennings@cityofgalt.org 72 hours before the test date.

The City is on a 9/80 work schedule. The City is closed to the public on Fridays. This position, however, will be required to work the necessary hours of the job.

Below is a demonstration of typical benefits. Other benefits may be provided or negotiated per the employment contract.

City Offered Benefits

Home Buying Program - $25,000 interest-free loan to assist with the purchase of a home within the Program Service Area.

Vacation Leave Accumulation

Years of Service

Hours Per Pay Period

Hours Annually

Maximum Accumulation (hours)

Less than four (4) years

3.0769

80

120

After four (4) years

4.6154

120

180

After ten (10) years

6.1538

160

240

After fifteen (15) years

7.6923

200

300

After twenty-two (22) years

9.2307

240

360

Administrative Leave

This position receives one hundred (100) hours of administrative leave time on July 1st of each year.

Vacation Credit – Prior Public Agency employment

Employees hired with 4+ years of prior public agency experience may request to accrue vacation at the rate of 120 hours per year from the date of hire. Refer to City Personnel Manual for eligibility rules.

Vacation Cash Out

Employee shall have the right to receive the cash value of vacation leave for up to eighty hours ( 80 hours) of vacation leave per year, consistent with the requirements of Section 13.11 of the Personnel Manual.

Holidays

Employees receive thirteen (13) paid holidays and one (1) floating holiday. Thirteen (13) fixed holidays observed: New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day.

Sick Leave

Employees will accrue eight (8) hours per month (96 hours per year) of sick leave; remaining balances roll over year to year with no maximum cap.

Bereavement Leave

Allowed leave with pay for the equivalent of three normal work shifts and an additional two unpaid days in which the employee may elect to use paid leave accruals.

Sick Leave Cash Out / CalPERS Service Credit

Employees retiring or separating are eligible for sick leave cash out of 75% of balance, up to a maximum of four hundred eighty (480) hours; alternatively, upon retirement, remaining sick leave hours may be converted to CalPERS service credit pursuant to the City’s CalPERS contract and section 13.10 of the City’s Personnel Manual.

Medical, Dental and Vision Contribution

The City will pay up to a maximum medical premium contribution of $1,187.63 for Employee Only, $1,900.21 for Employee plus one, and $2,470.27 for Employee plus Family. The City will pay the full cost for monthly Dental and Vision premiums for family coverage.

Medical-in-lieu

All employees who choose to waive coverage under the City’s medical insurance shall receive $200 per month in lieu of medical insurance for employee only, $350 per month in lieu of medical insurance for employee plus one, and $500.00 per month in lieu of medical insurance for employee plus family. An employee must provide proof of alternate health coverage to opt out of the City-provided health plan.

Bilingual Pay

An employee shall be entitled to receive an additional $100 per month if certain criteria are met.

Longevity Pay

Employees who have been employed by the City for ten (10) years shall be paid five (5) percent above their regular base pay. Employees who have been employed by the City for fifteen (15) years shall be paid seven and one-half percent (7.5%) above their regular base pay.

Cell Phone Stipend

$75 a month for cell phones with a data plan. The City will reimburse employees the cost of the initial phone along with set-up costs up to a maximum of $175 (phone and activation fees), no more frequently than once every two (2) years.

Tuition Reimbursement

Up to $4,000 per fiscal year for approved reimbursements for full-time employees.

Life Insurance

City pays the total cost of term premiums for $250,000 coverage.

Long-Term Disability

Pays 60% of income up to a maximum of $9,000 per month.

Employee Assistance Program (EAP)

Employee Assistance Program (EAP) is administered by Guidance Resources. Confidential, employer-paid benefit program designed to assist employees in solving personal problems and managing everyday issues.

Flexible Spending Account

Covers IRS-approved medical and/or approved dependent care expenses to be paid on a pre- tax basis.

• Medical spending up to $3,400 annually
• Dependent care up to $7,500 annually

CalPERS Pension – Miscellaneous

Classic: CalPERS Retirement Formula 2% @ 55, single highest year pensionable compensation.

PEPRA (hired on or after 1/1/2013): CalPERS Retirement Formula 2% @ 62, highest three (3) year average pensionable compensation.

Deferred Compensation 457 Plan * The City does not offer a match

The City has partnered with TIAA to offer a 457 deferred compensation plan. This is a tax-deferred personal retirement plan ( separate from pension ) which allows employees to save money toward their retirement. Brochures are located in the Human Resources Division.

Social Security and Medicare

The employee and City both contribute to Social Security/Medicare.

Employee Contributions

CalPERS Retirement Contribution – Miscellaneous

Employees hired prior to 1/1/2013 and are classified as Classic CalPERS members will pay 7% of their monthly base salary towards their retirement plan.

Employees who are hired on or after 1/1/2013 shall pay towards the retirement contribution to CalPERS as required by PEPRA. The employee contribution for PEPRA as of July 1, 2026 is 7.75%.

Medical Contribution

The City will contribute its maximum medical contribution towards the employee's elected plan. The employee will then pay the remaining amount of their monthly medical premium.

Social Security and Medicare

The employee and City both contribute to Social Security/Medicare.

This summary is subject to change without notice, and does not constitute either an express or an implied contract.

If conflicts between this summary and basic policy statements occur, the basic policy will prevail.