Catering Coordinator

Job Summary

We are seeking a highly organized and proactive Catering Coordinator to support the planning, coordination and execution of catering events across Abu Dhabi and the UAE.

The ideal candidate will have experience in catering operations, event coordination and hospitality, with the ability to manage multiple events, coordinate with internal departments and ensure smooth service delivery while maintaining high standards of quality and customer satisfaction.

Key Responsibilities

1. Event Planning & Coordination

• Coordinate corporate events, private functions, VIP gatherings and outdoor catering services.
• Assist the Catering Manager with event planning, scheduling and execution.
• Prepare event orders, function sheets, checklists and operational schedules.
• Coordinate event requirements, including guest counts, menus, service styles and special requests.

1. Operations & Logistics

• Coordinate with kitchen, service, logistics and procurement teams to ensure timely event preparation.
• Arrange transportation, equipment, furniture, tableware and other event requirements.
• Monitor event timelines and ensure all arrangements are completed before the event.
• Coordinate event setup, service operations and dismantling.
• Support multiple events simultaneously and resolve operational challenges.

1. Client Communication

• Communicate professionally with clients regarding event requirements and updates.
• Coordinate site visits, event briefings and follow-ups.
• Handle last-minute changes and communicate updates to relevant departments.
• Maintain positive relationships with clients and suppliers.

1. Staff Coordination

• Coordinate staff requirements for events, including waiters, supervisors, chefs and temporary staff.
• Prepare event manpower schedules and duty assignments.
• Communicate event details and reporting instructions to assigned staff

1. Documentation & Reporting

• Prepare Banquet Event Orders (BEOs), event reports and operational checklists.
• Maintain updated event calendars and booking records.
• Track event-related expenses and coordinate with the accounts department.
• Prepare post-event reports, including client feedback and operational observations.

1. Quality & Compliance

• Ensure catering operations comply with applicable Abu Dhabi food safety and hygiene requirements.
• Coordinate food transportation, handling and service arrangements with the kitchen and food safety teams.
• Maintain high standards of presentation, professionalism and customer service.
• Ensure event equipment and company assets are properly handled and returned.

Minimum Job Requirements

• Education: Diploma or bachelor's degree in Hospitality Management, Hotel Management, Event Management or a related field.
• Experience: Minimum 2–3 years of experience in catering coordination, banquet operations or event management, preferably within the UAE.
• Industry Knowledge: Good understanding of catering operations, event setup, banquet service and food and beverage operations.
• Coordination Skills: Proven ability to coordinate multiple events, manage logistics and communicate effectively with kitchen, service and operations teams.
• Communication & Computer Skills: Strong English communication skills, proficiency in MS Office (Excel, Word and Outlook), and experience preparing event documentation. Arabic is an advantage.
• Flexibility & Mobility: Willingness to work flexible hours, including evenings, weekends and public holidays.

Preferred Candidate Profile

• Previous experience in a catering company, hotel banquet department or event management company.
• Experience coordinating VIP and corporate catering events in Abu Dhabi.
• Strong organizational, problem-solving and time-management skills.
• Ability to work under pressure and handle last-minute event changes.
• Professional appearance, attention to detail and a customer-focused attitude.

Key Performance Indicators (KPIs)

• Timely and successful execution of catering events.
• Accuracy of event orders and operational documentation.
• Effective coordination between departments.
• Client satisfaction and complaint resolution.
• Control of operational errors, delays and avoidable expenses.
• Efficient manpower and logistics coordination.

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person