Cascade Head Ranch Homeowners' Association Full-Time Manager

Position Overview

The Cascade Head Ranch Homeowners' Association (CHRHA) is seeking a dedicated, organized full-time manager to oversee ranch operations and maintenance and administer CHR policies and programs. The ideal candidate is a strong leader and communicator with a commitment to community service and environmental stewardship.

Cascade Head Ranch is located seven miles north of Lincoln City on the slopes of Cascade Head, near the mouth of the Salmon River. The headland is known for its diverse ecosystems and wildlife habitat and is part of the Cascade Head Scenic Research Area and the United Nations Biosphere Reserve.

CHRHA operates under the Oregon Nonprofit Corporation Act, the Oregon Planned Community Act and Cascade Head Ranch Protective Covenants (the CHR Covenants). Cascade Head Scenic Research Area is administered by the U.S. Forest Service (USFS). and Cascade Head Ranch (CHR) is subject to USFS rules and policies. The Nature Conservancy owned adjoining land on Cascade Head. CHR encompasses 150 acres, including 36 acres divided into 83 privately owned lots; two of those lots comprise the Sitka Center for Art and Ecology. The remaining acreage is designated as a common area and includes a community meeting building with a fenced swimming pool, a boatyard and boat ramp, a garbage and recycling building, two maintenance buildings, roads, forest, and grasslands. Commercial development, commercial activities, and operations are prohibited. CHR is not gated, and a public road, maintained by Lincoln and Tillamook Counties, bisects CHR. The remaining CHR roads are private and owned by CHRHA.

Key Responsibilities

• Oversee daily CHR operations and maintenance by supervising ranch staff, managing vendor contracts, and coordinating volunteer efforts.
• Serve as the primary point of contact for CHRHA, including for CHR property owners and CHRHA full and associate members, the CHR District Improvement Company (CHRDIC) (the CHR water company), USFS, and The Nature Conservancy, Lincoln and Tillamook Counties.
• Provide administrative support to the CHRHA President, Board of Directors and Design Review Committee.
• Prepare regular newsletters for CHRHA members and communicate with CHRHA members as circumstances warrant.
• Manage CHR Maintenance Program. Plan and implement ranch buildings and ground repairs and improvements.
• Supervise/mentor ranch staff
• Implement the CHRHA annual operating budget, including payment of approved CHRHA bills and purchases, and payroll, in accordance with CHRHA policies.
• Prepare and process CHRHA owner assessments and invoices for services provided by CHRHA and process payments received.
• Attend board meetings.
• Facilitate voting process for elections and other matters via proper handling of proxies
• Administer and ensure CHR website information is up to date and accurate.
• Read, review, and be knowledgeable regarding, CHR and CHRHA governing documents, statutes, and rules, including the CHR Covenants, CHRHA’s Articles of Incorporation, Bylaws and Rules, CHR Design Review Committee Rules, policies and procedures, CHR Design Review Committee Vegetation Guidelines.
• Address issues regarding compliance with CHRHA rules and CHR Covenants, work to resolve issues arising under CHRHA rules, and refer unresolved matters requiring Board action to the CHRHA Board.
• Provide necessary CHR and CHRHA information to realtors and homeowners regarding CHR Covenants, bylaws, Design Review Committee and CHRHA rules, rental guidelines, etc.
• Respond to resident inquiries, homeowner work requests, and resolve concerns in a timely and professional manner. Schedule, coordinate, and invoice homeowner work done by CHRHA staff.
• Manage use of CHRHA community facilities in accordance with CHRHA rules and policies.
• Provide services, as needed, to the CHRDIC, in accordance with CHRHA policies and invoice CHRDIC for these services.

Qualifications

• Previous experience in property management, project management, administration, or related field preferred.
• Excellent organizational and multitasking abilities.
• Experience in contract management, including bid solicitation and evaluation, contract negotiation, and contract oversight.
• Strong personnel management, interpersonal, and communication skills.
• Ability to work independently and as part of a team.
• Ability to handle confidential information in a professional manner.
• Ability to successfully interface with a wide variety of audiences with diverse backgrounds, needs, and interests.
• Proficiency in basic accounting/bookkeeping and QuickBooks
• Must have and maintain a valid driver's license and vehicle insurance.

Position Details

• Full-time position with a minimum of 40hrs/wk. on-site.
• Salary commensurate with experience of $60,000 to $80,000 annually.
• Paid time off.
• Reports to the CHRHA Board of Directors.
• Ability to respond to problems outside of regular hours as needed. Flexible schedule with occasional evening or weekend demands.

Competencies and Attributes

To be successful in this position, the manager will demonstrate the following:

• Take responsibility, initiative, and work effectively with a high degree of autonomy.
• Bring positive energy, friendly, and engaging personality.
• Excellent Leadership and organizational skills.
• Collaboration and accountability.
• Problem solving, detail orientated.
• Good computer skills, bookkeeping/accounting, word processing, including working proficiency in Microsoft Word, Outlook, and Excel, and Adobe PDF.
• Fast learner.
• Good written and oral communication skills.

How to Apply

If you are interested in joining our Cascade Head Ranch community as the Ranch Manager, please email your resume and a brief cover letter outlining your qualifications to hoa@cascadeheadranch.org. Applications will be reviewed on a rolling basis until the position is filled.

We look forward to hearing from applicants who are enthusiastic about making a difference in our community!

Finalists for this position will be subject to a job-related background check in accordance with applicable state and federal laws.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person