Buying Assistant

To support the purchasing department in procuring raw materials, production supplies, packaging materials, spare parts, and other factory requirements at competitive prices and within the required timelines.

The Buying Assistant is responsible for coordinating with suppliers, obtaining quotations, preparing purchase orders, monitoring deliveries, and ensuring that materials required for uninterrupted mattress production are available when needed.

1. Key ResponsibilitiesA. Raw Material Purchasing

• Assist in sourcing and purchasing materials required for mattress manufacturing.
• Obtain quotations for foam, fabric, springs, quilting materials, and other production components.
• Coordinate with suppliers for material specifications, availability, pricing, and lead times.
• Ensure purchased materials comply with approved product specifications.
• Follow up on regular and urgent raw material requirements.
• Coordinate with production and inventory teams to avoid material shortages.

B. Supplier Sourcing and Coordination

• Identify and develop a database of potential suppliers.
• Request quotations from local and international suppliers.
• Compare supplier prices, quality, payment terms, and delivery schedules.
• Maintain good communication and working relationships with suppliers.
• Follow up on pending quotations and supplier confirmations.
• Coordinate material samples for quality approval.
• Maintain updated supplier contact details and product price lists.

C. Purchase Order Processing

• Receive approved purchase requisitions from concerned departments.
• Prepare purchase orders with accurate item descriptions, specifications, quantities, and prices.
• Ensure purchase orders are approved before being sent to suppliers.
• Follow up on order confirmations and delivery schedules.
• Maintain proper records of all purchase orders.
• Coordinate any changes in quantity, specifications, or delivery dates with the Purchasing Manager.

D. Mattress Manufacturing Material Knowledge

E. Delivery and Material Follow-up

• Monitor outstanding purchase orders and expected delivery dates.
• Coordinate with suppliers to ensure timely delivery of materials.
• Follow up on delayed or incomplete deliveries.
• Coordinate with the warehouse team regarding incoming shipments.
• Inform the Purchasing Manager about material shortages or potential production interruptions.
• Follow up on rejected, damaged, or incorrect materials with suppliers.

F. Cost Control and Price Comparison

• Obtain competitive quotations from multiple suppliers.
• Prepare price comparison sheets for management review.
• Monitor changes in raw material prices.
• Assist in identifying alternative suppliers and cost-saving opportunities.
• Maintain historical purchasing prices for reference.
• Highlight significant price increases to the Purchasing Manager.

G. Documentation and Reporting

• Maintain purchase requisitions and purchase orders.
• Maintain supplier quotations and comparison sheets.
• Update supplier records and purchasing information in the ERP system.
• Prepare outstanding purchase order reports.
• Maintain records of material prices and supplier lead times.
• Assist in preparing monthly purchasing reports.

Pay: AED3,000.00 - AED4,000.00 per month

Work Location: In person