Business Assistant (Family Office)

About company

A dynamic, creative, and innovative investment company, AmA Invest offers a wide range of opportunities to multiply your capital. We operate successfully in Ukraine, Europe, and Asia, investing in promising areas such as real estate, IT, E-commerce, retail business, cryptocurrencies, agribusiness, pharmaceuticals, iGaming, green energy, and much more.

About the Role

As our operations expand, we are looking for a highly organized, proactive, and analytical Business Assistant to join our Family Office.

This role is for a self-starter who can independently manage multiple priorities, coordinate projects, solve non-standard tasks, and ensure fast, high-quality execution of the Founder’s business priorities.

The key objective is to ensure that business tasks are completed efficiently, on time, and to a high standard - while finding the best possible solutions within the established timeframe.

Work Schedule

• 5 working days per week
• Weekend options: Friday-Saturday or Sunday-Monday
• Standard Monday-Friday schedule may also be considered

Key Responsibilities

Executive & Schedule Management

• Manage the Founder’s business and personal schedule.
• Coordinate meetings, calls, appointments, and business trips.
• Ensure smooth day-to-day organization of the Founder’s agenda.
• Quickly resolve unexpected and non-standard situations.

Project Coordination

• Coordinate projects and support resource planning.
• Track tasks, deadlines, and deliverables.
• Monitor project progress and ensure plans are implemented on time.
• Follow up with stakeholders and proactively identify potential delays or issues.

Research & Analytics

• Structure complex problems and identify practical solutions.
• Conduct research using multiple sources and provide concise, actionable insights.
• Analyze information to support business and strategic decision-making.
• Quickly find and organize relevant information when required.

Time & Priority Management

• Prioritize tasks based on urgency and business impact.
• Manage multiple parallel requests while maintaining quality and deadlines.
• Ensure timely execution of the Founder’s priorities.

AI & Digital Tools

• Use Microsoft Office, Teams, Figma, GPT and other digital tools in daily work.
• Actively use AI tools to improve efficiency and automate routine tasks.
• Experience with vibe coding and experimenting with different AI tools is a strong advantage.

Personal Support - 10-20%

• Organize travel, trips, and tourist itineraries for the CEO.
• Research destinations, hotels, activities, and travel options.
• Provide structured recommendations and all necessary information for decision-making.

Requirements

• 3+ years of experience in a similar role, including Business Assistant, Executive Assistant, Project Coordinator, Business Analyst, or related positions.
• Experience working in a large company, startup, international company, or US-based startup.
• Strong organizational and project coordination skills.
• Advanced proficiency with Microsoft Office, AI tools, GPT, and Figma.
• Practical experience using AI to solve everyday business tasks.
• English - B1+: confident enough to participate in meetings and analyze business information.
• Ability to work independently and take ownership without constant supervision.
• Strong ability to find non-standard solutions and go beyond the initial task.

Personal Qualities

• Proactive: sees what needs to be done and acts without waiting for instructions.
• Highly organized: keeps multiple tasks, deadlines, and priorities under control.
• Strong communicator: communicates clearly, concisely
• Multitasker: comfortable working in a fast-paced and constantly changing environment.
• Stress-resistant: stays calm and focused in critical or unexpected situations.
• Analytical thinker: quickly understands problems, structures information, and identifies solutions.
• Creative and adaptable: willing to experiment, learn new tools, and continuously improve ways of working.

Who Will Succeed in This Role

This position is ideal for a professional who combines high ownership, strong organizational and analytical skills, proactivity, stress resistance, and the ability to quickly find practical and creative solutions in a dynamic, multitasking environment.

What we offer

• Build businesses in industries shaping the future. Work at some of the fastest-growing regulated markets globally.
• Own outcomes, not just processes. Work side by side with the Managing Partner, contribute to strategic initiatives, support key business decisions, and help turn ideas into execution and measurable results.
• Operate internationally and think globally. Join a team working across Europe and Asia, gaining exposure to multiple jurisdictions, business models, and regulatory environments.
• High level of autonomy and minimal bureaucracy.
• Fully remote, full-time position.