Business Administrator 3 - Appalachian Behavioral Healthcare

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Organization: Behavioral Health - Appalachian Behavioral Healthcare

Agency Contact Name and Information: Stone Adams - stone.adams@dbh.ohio.gov

Work Location:

100 Hospital Drive

Athens, Ohio, 45701

United States

Compensation: $40.40

Schedule: Permanent - Full Time

Work Hours: 8:00am to 4:30pm - Monday - Friday

Classified Indicator: Classified

Union: Exempt from union

Primary Job Skill: Accounting and Finance

Who We Are

At the Ohio Department of Behavioral Health (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders.

We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio’s prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, Ohio.

DBH Values:

• Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused)
• Collaborative (Approachable, Reasonable, Transparent)
• Value Driven
• Innovative (Yes Before No)
• Strong Sense of Urgency

Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued.

The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second-chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team.

What You'll Do

Appalachian Behavioral Healthcare (ABH) is seeking an experienced and highly motivated Business Administrator to oversee critical business, fiscal, and operational functions within our hospital environment. This leadership role serves as a key advisor to executive leadership and plays an essential part in ensuring financial integrity, regulatory compliance, and efficient business operations that support quality patient care.

Under the direction of the Chief Executive Officer, the Business Administrator plans, directs, monitors, and coordinates business and financial operations for Appalachian Behavioral Healthcare. This position is responsible for budget development and reconciliation, internal fund management, fiscal reporting, audits, compliance oversight, and leadership of Business Office operations. The Business Administrator serves as a trusted resource to leadership regarding fiscal matters and acts as a backup to the Chief Operating Officer as needed.

Key Responsibilities

Financial Management & Budget Administration

• Develop, monitor, and reconcile inpatient operations budgets in accordance with Uniform Cost Report (UCR) standards.
• Assist with the development and preparation of budgets for presentation to the Governing Board.
• Prepare Uniform Financial Management System (UFMS) documentation and financial reports.
• Analyze financial performance and recommend operational improvements and corrective actions.
• Gather, compile, and present fiscal data and special reports to support organizational decision-making.
• Advise leadership on fiscal planning, budgeting, and resource allocation.

Business Office & Internal Funds Oversight

• Manage fiscal operations for the Office of Internal Funds.
• Ensure complete, accurate, and timely accounting of patient and organizational funds.
• Maintain accountability for internal funds, including petty cash, industrial and entertainment funds, patient accounts, and voucher transactions.
• Process and monitor business transactions to ensure accuracy and compliance.
• Coordinate and oversee the Business Office Accounting Control Program.
• Assign, monitor, and evaluate Business Office workflows and responsibilities.

Compliance, Audit & Risk Management

• Conduct internal audits to ensure compliance with state and federal laws, hospital policies, Department of Behavioral Health requirements, Joint Commission standards, and Medicare/Medicaid regulations.
• Review patient account records and financial transactions for accuracy and validity.
• Monitor patient disbursement activities, including payroll, purchasing, and payment systems.
• Ensure compliance with record retention and destruction requirements.
• Identify potential operational, financial, or environmental risks and report concerns appropriately.

Leadership & Stakeholder Collaboration

• Serve as a liaison with county boards, treasurers, private organizations, and local, state, and federal agencies.
• Support contract compliance and payment processes with external partners.
• Attend leadership meetings and provide guidance on fiscal and operational matters.
• Represent ABH on committees, governing bodies, and special projects.
• Respond to inquiries regarding fiscal operations and business office functions.
• Serve as backup to the Chief Operating Officer when needed.

At Appalachian Behavioral Healthcare, our employees play a vital role in supporting individuals on their journey to recovery and wellness. As a Business Administrator, you will have the opportunity to influence organizational success through sound fiscal leadership, operational excellence, and a commitment to public service.

Additional Information

This is an hourly position and is exempt from the bargaining units, with a pay range of 14 on the E1 Exempt Pay Range Schedule . Normal working hours are Monday through Friday, 8:00am to 5:00pm (Flexible Schedule).

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Application Procedures

To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, “see resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.

Background Check Notice

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Rule 5122-7-21, “Background check on applicants,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.

Why Work for the State of Ohio:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications:

5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.

OR

Completion of undergraduate core coursework in accounting or business management 3 yrs. exp. in accounting or business management 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.

OR

12 mos. exp. as Business Administrator 2, 63316.

OR

The equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance

Required Educational Transcripts

Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution’s website will not be accepted. DBH reserves the right to evaluate the academic validity of the degree-granting institution.

ADA Statement:

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace:

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.