Bid Coordinator
# Bid Coordinator **ARCHITECTURAL CONSULTANCY FIRM** · Dubai · `On-site` 🕒 **Статус:** *Опубликовано: 3 дня назад* · *Источник: Indeed* --- ### About the Role We are seeking a proactive, detail-oriented, and well-organized Bid & Proposal Coordinator to support our business development and bidding activities. The successful candidate will be responsible for managing incoming opportunities, coordinating pre-bid submissions, supporting proposal preparation, maintaining bid databases, and ensuring timely and compliant submissions in accordance with company standards. The ideal candidate will have previous experience in bidding or business development, preferably within an architecture, engineering, or design consultancy, and the ability to work efficiently under tight deadlines. Key Responsibilities1. Pre-Bid & Registration Management - Register, review, and summarize all incoming business opportunities. - Notify senior management of new opportunities and maintain an updated tracker of bid statuses and key deadlines. - Manage existing client registrations and coordinate new registrations as required. - Develop and maintain bid plans for pre-bid submissions, including: - Pre-Qualification Questionnaires (PQQs) - Expressions of Interest (EOIs) - Requests for Information (RFIs) - Non-Disclosure Agreements (NDAs) - Prepare initial drafts and coordinate the preparation of pre-bid submission documents. - Maintain communication with clients through online portals and email, as required, and monitor responses and clarifications. - Coordinate with sub-consultants to obtain company profiles, credentials, project references, and other required supporting documents. - Use internal templates and tracking tools to monitor the bidding process from initial inquiry through final proposal submission. - Maintain and regularly update databases of submitted proposals, project types, client information, and internal performance benchmarks. - Monitor client registration portals and ensure company accounts remain active and valid. - Prepare regular updates and summaries of ongoing bids for senior management. 2. Proposal Coordination & Reporting - Support the Bid Manager in preparing and coordinating major bids and proposals. - Prepare standard villa project bid submissions and other routine proposals, as required. - Ensure all proposals comply with company guidelines, client requirements, submission instructions, and deadlines. - Coordinate technical and commercial inputs from internal teams and sub-consultants. - Track submission schedules and proactively follow up with stakeholders to ensure all deliverables are received on time. - Act as the focal point for compiling, reviewing, formatting, and finalizing proposal documents before submission. - Ensure proposals are professionally presented, accurately formatted, and submitted through the appropriate channels. - Prepare weekly reports covering incoming opportunities, client registrations, active bids, submission status, and upcoming deadlines. - Attend meetings and coordinate calls, emails, and other communications in accordance with company procedures. - Maintain readiness to respond promptly to bid-related requests and support the team during critical submission periods. Qualifications & Skills - Bachelor’s degree in Architecture, Engineering, or a related discipline. - Minimum of 2 years of experience in bidding, proposal coordination, or business development, preferably within an architecture, engineering, or design consultancy. - Proficiency in Adobe InDesign, Adobe Photoshop, and Microsoft Office applications. - Excellent written and verbal communication skills in English. - Strong document preparation, formatting, and presentation skills. - Ability to understand and address complex technical, strategic, and commercial requirements. - Excellent organizational skills, attention to detail, and time management. - Ability to coordinate effectively with internal teams, clients, and sub-consultants. - Ability to manage multiple priorities and work efficiently under tight deadlines. - Strong initiative, teamwork, and problem-solving skills. Interested candidates should have a strong interest in bid management, proposal development, and business development within the architecture and engineering consultancy sector. Work Location: In person
Наблюдалась 2026-10-15, впервые 2026-10-12, источник — Indeed.