Asst. Finance Manager

1. JOB SCOPE

The Asst. Finance Manager will oversee the collection efforts and delinquency controls of the company, ensuring money owed is billed and received correctly and promptly from clients and buildings being managed by the company.

PRINCIPAL ACCOUNTABILITIES:

• Familiar with RERA policies and procedures
• Attending Owner associations meeting’s and submit accounts to date
• Oversee staff members and ensure the accurate and timely invoicing of customers.
• Set payment collection goals and targets for the department.
• Create and implement a strategy to improve the collection of outstanding credit.
• Implement collection policies and procedures to avoid excessive outstanding credit.
• Ensure that the company policy on recoveries is followed and that it is in line with state and federal regulations.
• Implement deadlines for invoicing and payment collection.
• Negotiate with customers in cases when non-payment occurs.
• Prepare monthly feedback reports on payment collections.
• Remain informed of any legislative procedural training regarding debt collection.
• Train and mentor staff members in the collections department.
• Answer telephone queries and emails by owners (download invoice/s, SOA, bank details)
• Scan ccurrent dated cheque/s for clearing, and if there is any PDC cheque due, scan for clearing
• Prepare ADCB cleared cheque/s to be collected by the courier and prepare cash for deposit
• Download bank statements and update in the Excel report and
• Reconcile/allocate receipts received in the bank and update the receipt register
• Contact owners and send email for follow up and update the comments in the Excel file and escalate calls to manager when necessary
• Prepare account summary especially for owners with multiple units upon request
• Update receivable for each portfolio
• Update other income payment
• Send notice/reminders for service charges (issuance notice, 15 days from the date of issuance, on the due date and after due date)
• Prepare or issue receipt (if payment receive through bank transfer and direct cheque deposit wait for bank statement)
• Move in / Move out policy
• Prepare name and shame/uncontactable list
• Prepare weekly collection
• Update contact details in Mollak whenever error encountered when sending invoice(s).
• Change new owner's name and contact details in the corresponding project once new title deed is received, and save a copy of the new title deed in the corresponding folder/building.
• REQUIRED COMPETENCIES·
• The candidates must be a Bachelors degree in Finance, Accounting, Commerce or any related field.
• Must have Community Management certification (M100 and above) with a minimum of 3 years of work experience on the same level, preferably from a medium to large organization in the same industry.
• Familiar with RERA policies and procedures

Pay: AED8,000.00 - AED9,000.00 per month

Experience:

• RERA policies and procedures: 6 years (Preferred)

License/Certification:

• M-100 certificate (Preferred)

Work Location: In person