Associate, Human Resources

As an Associate, Human Resources at APLL Global Business Services (Philippines), Inc. , you will play a key role in supporting the Human Resources team through effective employee records management, document administration, and HR file maintenance. Based in Pasig City, Metro Manila , this position will focus on ensuring the accuracy, organization, and integrity of both physical and electronic employee records while supporting various HR documentation and compliance processes. This is a 6 month fixed term contract role.

• Organize and clean up employee 201 files, including resigned employees as applicable.
• Conduct a comprehensive cleanup and organization of employee pre-onboarding requirements and other employment-related documents across the employee lifecycle.
• Ensure all physical employee records are properly sorted, filed, and maintained.
• Collect, organize, and properly file other HR-related documents as assigned.
• Scan pre-onboarding requirements submitted in hard copy.
• Scan employee documents such as Salary Increase Letters, Promotion Letters, and similar employment documents, and file them in both physical 201 folders and electronic 201 records.
• Update electronic 201 files and upload them to the Shared Drive and HR Drive.
• Ensure scanned documents are clear, complete, correctly named, and saved in the appropriate folders.
• Maintain and update e-201 records for active and resigned employees.
• Ensure consistency between physical 201 files and electronic 201 records.
• Support the proper filing, updating, and maintenance of all employee records in compliance with HR document management standards.
• Shred files identified for disposal in accordance with established confidentiality and records disposal guidelines.
• Handle all employee records with strict confidentiality and professionalism.
• Ensure all records, both physical and electronic, are maintained in compliance with company HR document management standards and data privacy requirements.
• Support audit readiness by ensuring records are complete, accurate, and easily retrievable.
• Diploma or Bachelor’s degree in Human Resources, Business Administration, Office Administration, or a related field.
• Experience in HR records management, document control, scanning, filing, or HR administration is an advantage.
• Strong attention to detail and accuracy in handling employee records.
• Good organizational and time-management skills.
• Proficiency in basic office tools, scanning equipment, and electronic file management.
• Ability to handle confidential information with discretion.
• Able to work independently and collaborate with HR team members.