Assistant to the Vice President & Dean of Student Development

University Mission Statement

Trevecca Nazarene University is a Christian community providing education for leadership and service.

Position Summary

The Assistant to the Vice President & Dean of Student Development serves as a key administrative and operational support professional for the Center for Student Development (CSD). This position is responsible for providing executive-level administrative support to the Vice President & Dean of Student Development, assisting the Associate Dean of Students for Residential Life, and contributing to the overall efficiency and effectiveness of the Center.

The successful candidate will demonstrate exceptional organizational skills, attention to detail, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Strong written and verbal communication skills, excellent customer service, and a collaborative spirit are essential. This individual serves as a primary point of contact for students, faculty, staff, parents, and visitors and plays a critical role in fostering a welcoming, hospitable, and student-centered environment.

This position requires proficiency in Microsoft Office applications, including Outlook, Word, Excel, Teams, and other university-supported technology platforms. Training will be provided on university-specific software and systems as needed.

This is a full-time, hourly, non-exempt position scheduled for up to 40 hours per week. Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., including a 30-minute lunch break. Occasional flexibility may be required to support divisional events, meetings, or university initiatives.

The position reports directly to the Vice President & Dean of Student Development.

Essential Duties and Responsibilities

The responsibilities listed below are representative and not intended to be all-inclusive.

Executive Administrative Support

· Provide comprehensive administrative support to the Vice President & Dean of Student Development.

· Assist with day-to-day operations and management of the Center for Student Development.

· Prioritize and respond to urgent requests while effectively balancing competing deadlines and responsibilities.

· Manage complex calendars, appointments, meetings, and scheduling for the Vice President & Dean of Student Development, Associate Dean of Students for Residential Life, and other designated members of the Student Development leadership team.

· Coordinate travel arrangements, meeting logistics, and event planning as requested.

· Prepare correspondence, reports, presentations, agendas, and other documents.

· Maintain confidential files and records with a high degree of discretion and integrity.

Office Operations and Coordination

· Serve as Office Manager for the Center for Student Development.

· Welcome and assist students, faculty, staff, parents, and visitors in a professional and hospitable manner.

· Coordinate and manage office workflows to support efficient operations.

· Oversee scheduling and reservations for conference rooms and shared spaces within the division.

· Submit and track maintenance requests, work orders, and facility-related needs.

· Monitor office supplies and coordinate purchasing, inventory, and replenishment.

Meetings, Events, and Project Support

· Coordinate logistics for divisional meetings, trainings, retreats, and special events.

· Arrange meeting spaces, technology needs, catering, and supporting materials.

· Attend meetings and record minutes, action items, and follow-up communications as requested.

· Support committee work and special university initiatives through administrative coordination and project management assistance.

· Assist with departmental projects, annual reporting, assessment activities, and strategic initiatives.

Staff and Student Worker Support

· Provide administrative support to departments within the Center for Student Development.

· Assist in coordinating support services through administrative assistants, student workers, graduate assistants, and other departmental resources.

· Serve as backup support for administrative personnel within the division when needed.

Communication and Customer Service

· Serve as a professional representative of the Center for Student Development and Trevecca Nazarene University.

· Respond to inquiries from students, families, faculty, staff, and external constituents in a timely and professional manner.

· Facilitate communication between Student Development leadership and campus partners.

· Support departmental communication efforts, including email correspondence, announcements, and informational materials.

Additional Responsibilities

· Participate as a member of the Student Development leadership support team.

· Support divisional initiatives that advance student engagement, retention, development, and success.

· Perform other duties as assigned by the Vice President & Dean of Student Development.

Qualifications

Required Qualifications

· Demonstrated commitment to and support of the mission, values, and Christian identity of Trevecca Nazarene University.

· High school diploma or equivalent required; associate's or bachelor's degree preferred.

· Minimum of five years of administrative, executive support, office management, or related experience preferred.

· Excellent organizational, time management, and project coordination skills.

· Strong interpersonal, written, and verbal communication skills.

· Proven ability to handle confidential and sensitive information with professionalism and discretion.

· Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a dynamic work environment.

· Strong customer service orientation and ability to work effectively with diverse populations.

· Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.

· Ability to learn and effectively use university-specific software systems and technology platforms.

Preferred Qualifications

· Experience working in higher education, student affairs, or a university setting.

· Experience coordinating meetings, events, and administrative projects.

· Supervisory experience with student employees or support staff.

Knowledge, Skills, and Abilities

· Exceptional attention to detail and accuracy.

· Strong problem-solving and critical-thinking skills.

· Ability to work independently and collaboratively.

· Excellent judgment and decision-making abilities.

· Strong organizational and recordkeeping skills.

· Ability to adapt to changing priorities and manage interruptions effectively.

· Commitment to hospitality, professionalism, and service excellence.

Application Process

Interested candidates who support the mission and values of Trevecca Nazarene University are invited to submit:

· Cover Letter

· Resume

· References (upon request)

Applications should be submitted to: csd@trevecca.edu

Please include "Assistant to the Vice President & Dean of Student Development" in the subject line.

Please no agencies or telephone inquiries.

Work Location: In person