Assistant Project Manager

About the Opportunity

JOB SUMMARY

The Assistant Project Manager (APM) will have a broad set of skills within the realm of project delivery from planning through project completion. The APM will be involved in any or all typical project phases including Pre-Design, Design, Construction, and Project Closeout.

MINIMUM QUALIFICATIONS

• Bachelor’s degree plus two years of experience in construction, project management, engineering, or architecture; or eight years of equivalent experience in lieu of a degree.
• Ability to read and interpret project reports, construction drawings, specifications, and internal and external communications.
• Proficiency in Microsoft Office, Microsoft Project, Trimble Unity Construct (TUC), and Procore.
• Ability to work independently on complex tasks and make sound decisions.
• Strong organizational skills, with the ability to prioritize workload, anticipate project needs, and manage meetings and supporting documentation (agendas, minutes, action items).
• Excellent written and verbal communication skills, with the ability to explain concepts clearly and build effective working relationships.
• Strong problem-solving skills.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Project Planning & Coordination

• Assist in developing project schedules, timelines, and work plans
• Help create and maintain project budgets and cost estimates
• Coordinate with architects, engineers, and design teams on project specifications
• Support the development of project execution plans

Documentation & Administration

• Update and maintain project information in spreadsheets and TUC.
• Manage submittals, RFIs (Requests for Information), and change orders
• Maintain project files, contracts, and correspondence
• Prepare and distribute meeting minutes
• Track project documentation for compliance and record-keeping

On-Site Coordination

• Conduct or support site visits and progress inspections
• Communicate with site superintendents and Northeastern Clerks of the Works
• Coordination of installations or furniture and other 'soft cost' items within projects.
• Help resolve on-site issues and coordinate problem-solving
• Monitor quality control and safety compliance

Financial Tracking

• Assist with budget tracking and cost reporting
• Review and process invoices and payment applications
• Help track change orders and their budget impact
• Support forecasting of project costs to completion

Communication & Stakeholder Management

• Prepare progress reports and status updates
• Attend owner/architect/contractor (OAC) meetings
• Help manage client expectations and address concerns
• Coordination with in-house trades departments (Carpentry Shop, Transportation, Sign Shop, etc.).

Scheduling Support

• Update and maintain project schedules
• Track milestones and flag potential delays

Risk & Compliance Management

• Help identify potential project risks and mitigation strategies
• Ensure compliance with building codes, safety regulations, and contract terms
• Support quality assurance/quality control (QA/QC) processes

Position Type

Facilities

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Compensation Grade/Pay Type:

109S

Expected Hiring Range:

$67,855.00 - $95,845.00

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.