Architectural Assistant & Project/Practice Coordinator
# Architectural Assistant & Project/Practice Coordinator **ARM Design & Build Ltd** · Colliers Wood SW19 2RR · `On-site` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Indeed* --- ### About the Role Architectural Assistant & Project/Practice CoordinatorTraining & Progression Role Company: ARM Design & Build Ltd Location: SW19 2RR, London Job Type: Full-time Salary: £27,000–£30,000 per year, depending on experience and ability ARB Registration: Not required About the Role ARM Design & Build Ltd is looking for a motivated, organised and adaptable Architectural Assistant & Project/Practice Coordinator to work closely with the Director and support the day-to-day delivery and management of a busy architectural practice. We are not looking specifically for an experienced Architect or someone who has spent many years specialising in one particular area. Instead, we are looking for someone with a good architectural or built-environment foundation who is eager to learn, willing to take responsibility and interested in understanding how an architectural practice operates as a whole . This is also not a conventional Architectural Assistant position where your responsibility is limited to producing drawings . The role combines: architectural work; project coordination; planning and Building Regulations support; email and correspondence management; consultant coordination; workflow and task tracking; team coordination; research; client communication; office administration; and direct support to the Director. We deliberately want a generalist rather than a specialist . You do not need to be a generalist already. We are looking for somebody who wants to become one. We are happy to train the right person. Your attitude, intelligence, organisation, initiative, flexibility and willingness to learn are more important to us than having many years of experience. Your responsibility will increase gradually as you learn our projects, systems, clients and way of working. The long-term objective is for you to become somebody who understands what is happening across the practice, helps keep projects moving and can increasingly deal with routine matters without the Director having to personally manage every action. What We Are Looking For We are looking for somebody who is: Flexible. Curious. Organised. Responsible. Proactive. Reliable. Eager to learn. Our practice undertakes a wide variety of work. One day you may be preparing drawings. Another day you may be reviewing a Building Control comment, checking a planning application, preparing a client update, chasing a consultant, researching a technical requirement, updating a project tracker or coordinating work with another member of the team. We therefore do not want somebody who thinks: “I only do drawings.” or: “That isn't part of my role.” We want somebody who is willing to understand the problem and help find the solution. If you are given something that you have never dealt with before, we do not expect you to already know the answer. We do expect you to be willing to: Understand it → Research it → Look at examples → Ask sensible questions → Propose a solution → Complete the task → Follow it through. Being willing and able to learn new things is one of the most important parts of this position. Your Main Responsibility Your overall responsibility will gradually become helping ensure that: nothing important across the practice is forgotten, unnecessarily delayed or left without a clear next action. For every active project, we should be able to understand: where the project currently stands; what has been completed; what remains outstanding; what needs to happen next; who is responsible for doing it; when it needs to be completed; what information we are waiting for; whether somebody needs to be followed up; whether there is a problem or risk; and whether anything genuinely requires the Director's attention. Initially you will learn this process while working closely with the Director. As your knowledge and confidence increase, you will be expected to take greater ownership of it. Key Responsibilities1. Project Workflow Management Assist with monitoring live architectural projects. Keep project statuses, actions and deadlines up to date. Maintain project trackers, task lists and outstanding-information schedules. Understand what stage each project has reached and gradually learn to identify the next required action. Follow up outstanding tasks and information. Identify projects or actions that appear to have stalled. Make sure instructions and decisions are converted into actual actions rather than simply discussed. Raise important problems, risks or delays with the Director early. Help ensure that projects continue moving forward. 2. Supporting the Director You will work closely with the Director. A major purpose of this position is to gradually reduce the amount of routine tracking, chasing and project administration that the Director needs to manage personally. You will help the Director understand: What has happened? What is outstanding? What is the problem? What needs to happen next? Who is dealing with it? You will follow through actions resulting from discussions with the Director. As you develop, you should increasingly distinguish between matters that genuinely require the Director's decision and matters that can be dealt with independently. Where possible, we want you to bring the Director a possible solution rather than only a problem . 3. Email and Correspondence Management Project correspondence is an important part of this role. You will assist with monitoring emails and identifying which require action. Over time, you should develop the ability to distinguish between: correspondence for information only; matters you can deal with yourself; matters that should be allocated to another team member; matters requiring information from a consultant; urgent matters; and matters requiring the Director's decision. You may draft professional emails to: clients; consultants; contractors; planning officers; councils; Building Control; suppliers; and other professionals. You will follow up unanswered emails and outstanding information. Important information received through correspondence should be reflected in project trackers and actions. As your experience develops, you will be authorised to deal with more routine correspondence independently. 4. Team Coordination and Allocation of Work You will assist the Director with coordinating work across the team. Where appropriate, you may allocate tasks to other team members. When doing so, you should clearly explain: What needs to be done. What information is available. What the expected output is. When it is required. Allocating a task does not mean forgetting about it. You should monitor whether it has been completed and follow it up where necessary. You may also review work before it is sent to the Director. Where a task is more appropriate for you to complete personally, you should be prepared to do it yourself. This position therefore involves both: managing work and doing work. 5. Architectural Work Architectural production remains an important part of the position. Depending on your ability and experience, your work may include: existing and proposed plans; elevations; sections; site plans; location plans; planning drawings; design development; drawing revisions; measured survey information; schedules; Building Regulations drawings; technical details; presentation information; planning supporting documents; consultant coordination; checking drawings; preparing submission packages; and other project documentation. You are not expected to know every discipline yourself . What we want you to gradually learn is: What information do we need? Who should provide it? Does what we have received make sense? Is something missing? What needs to happen next? 6. Planning Applications You will assist with the preparation and coordination of planning applications. This may include: preparing drawings; checking submission requirements; undertaking planning research; checking planning history; reviewing council requirements; monitoring validation; monitoring application progress; responding to planning officer requests; coordinating supporting documents; tracking decisions; reviewing conditions; and maintaining submission records. You will not be expected to know all planning matters from day one. You will be expected to learn . 7. Building Regulations and Technical Coordination You will assist with Building Regulations and technical-stage projects. This may involve tracking Building Control comments and helping coordinate responses. You may work with information from: structural engineers; energy and SAP consultants; fire consultants; drainage consultants; acoustic consultants; M&E consultants; surveyors; and other specialists. You should gradually develop the ability to recognise when consultant information is missing, inconsistent or needs to be incorporated into our drawings. Training and practical exposure will form part of your development. 8. Clients and Consultants You will communicate professionally with clients and consultants. This may include: requesting information; chasing outstanding information; sending documents; arranging meetings; recording actions; providing straightforward progress updates; and coordinating information between different parties. As you gain experience, you will develop an understanding of which matters can be dealt with independently and which should be escalated to the Director. 9. New Enquiries and Quotations You may assist the Director with new project enquiries. This may include gathering information about a property or proposed project, carrying out basic planning/site research and helping prepare information required for quotations. You may also help: prepare fee proposals; follow up enquiries; establish new project folders; create project trackers; organise incoming documents; and ensure new projects are properly set up internally. 10. Research and Learning This is a particularly important part of this role. ARM Design & Build deals with many different types of architectural, planning and technical matters. You will therefore regularly encounter things you have never dealt with before. We want somebody who enjoys finding things out. You may need to research: planning policy; Building Regulations; council requirements; construction details; materials; property information; technical requirements; consultant requirements; new software; new technology; and improved working methods. You should be willing to learn new software and systems where they can improve our work. We also use modern digital tools and AI-assisted research/productivity tools, and you should be comfortable learning how to use these responsibly and effectively. We welcome somebody who asks: “Is there a better or more efficient way of doing this?” 11. Practice Organisation and Administration Because this position is broader than a conventional Architectural Assistant role, you will also help keep the practice organised. This may involve: maintaining project folders; keeping trackers updated; recording actions; organising project information; maintaining templates and checklists; monitoring deadlines; helping organise meetings; maintaining consultant information; and improving internal systems. Administration is not separate from the architectural process in this role. It is part of making sure architectural projects are delivered properly. 12. Quality Control You should develop a habit of checking your own work before considering it complete. Depending on the task, this might include checking: dimensions; drawing titles; annotations; revisions; plans against elevations; plans against sections; schedules against drawings; consultant information; and supporting documents. As you develop, you may also assist with checking work prepared by other team members. We value people who notice mistakes before somebody else has to point them out . 13. Ownership and Follow-Through This is one of the most important principles of the position. If you take responsibility for something, responsibility does not end after the first action. For example, if we require information from a structural engineer: Sending the email is not the completed task . You should ultimately know: Did they reply? Did they provide everything requested? Does their information affect our drawings? Does somebody need to revise something? Has that revision been completed? What happens next? Likewise, if you allocate a task to another member of the team, you should still know whether it has been completed. We want you to gradually develop the mentality: “I will keep track of this until I know it has been resolved.”What to Expect From This Role This is intentionally a broad and varied position . It may not suit someone who only wants to design or only wants to produce CAD drawings. There will be architectural work. There will also be emails, clients, consultants, research, project tracking, planning, Building Regulations, administration and unexpected problems. Some days you will need to move between several different types of work. That is deliberate. We are looking for somebody who enjoys understanding the whole process , rather than only one small part of it. Qualifications and Experience We are not looking for an ARB-registered Architect . ARB registration is not required for this position. We welcome candidates with relevant architectural or built-environment education, knowledge or experience. Suitable backgrounds may include: Architecture; Architectural Technology; Architectural Design; Interior Architecture with relevant technical experience; Construction or Built Environment qualifications; Architectural Assistant experience; or another closely related field. Previous experience in an architectural practice would be useful but is not essential for the right candidate . Candidates who are at an earlier stage of their career are welcome to apply. We are more interested in finding someone with the right potential and attitude than somebody who already knows everything. Good AutoCAD skills would be highly desirable. You should also be comfortable using computers and willing to learn new software. The Person We Want We are particularly interested in somebody who demonstrates: organisation; reliability; initiative; curiosity; attention to detail; common sense; good professional communication; ability to prioritise; willingness to ask sensible questions; ability to research unfamiliar subjects; confidence to communicate with others; ability to manage several tasks; willingness to accept responsibility; flexibility; and a genuine desire to learn. You should be able to communicate clearly and professionally in written and spoken English because the position involves regular communication with clients, consultants and other professionals. Training and Career Development This role offers much broader exposure than a conventional Architectural Assistant position. You will have the opportunity to learn about: Architectural Design → Planning → Building Regulations → Technical Design → Consultants → Clients → Project Management → Practice Management → Commercial Operation Your responsibilities will grow as your ability grows. We do not expect you to walk into the company knowing how to manage the entire practice. We want to develop somebody who can progressively take on more responsibility. For the right person, progression could develop from: Architectural Assistant & Project/Practice Coordinator to: Project & Practice Coordinator and later potentially: Senior Project/Practice Coordinator / Practice Manager / Director Support depending on ability and the growth of the practice. Equal Opportunities and Recruitment ARM Design & Build Ltd is committed to providing equal opportunities in recruitment and employment. Applications are welcomed from suitably qualified candidates regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. If you require a reasonable adjustment to participate in any stage of the recruitment process, please let us know so that appropriate arrangements can be considered. Any successful applicant will be required to demonstrate their right to work in the UK before commencing employment. How to Apply Please submit your: CV Portfolio or examples of relevant architectural work We would also like you to answer the following briefly as part of your application: Tell us about a time when you had several tasks or deadlines at the same time. How did you organise them? Tell us about something you had to do that you had never done before. How did you work out what to do? Imagine that a client is waiting for an update, a planning deadline is tomorrow, a consultant has not replied, another team member needs instructions and you also have a drawing to complete. How would you organise the situation? Give an example of something you noticed needed doing without somebody specifically asking you to do it. What areas of architecture, planning or construction would you most like to learn more about? You are given a task you have never done before and nobody is immediately available to explain it to you. What would you do? We do not expect applicants to know everything already. We are looking for somebody with: potential, initiative, adaptability, responsibility and a genuine desire to learn. Candidate Snapshot — Is This You? You may be at an early stage of your architectural career. You have enough architectural or built-environment knowledge to understand drawings and projects, but you want to learn much more. You are comfortable using AutoCAD or similar architectural software. You don't want to spend your entire career being given one drawing at a time. You want exposure to how the whole practice works . If you don't know something, you are willing to research it. If an email needs chasing, you chase it. If a task has been allocated, you check that it gets completed. If you can do the task yourself, you are willing to do it. If something looks wrong, you raise it. If there is a better way of doing something, you suggest it. You are comfortable switching between: drawings + planning + Building Regulations + clients + consultants + emails + research + administration + project tracking + team coordination. You want to learn from the Director and gradually take on more responsibility. Ultimately, you want to become somebody the Director can ask: “Where are we with this project?” and you already know the answer. If that sounds like the type of career you want, we would like to hear from you. Pay: £27,000.00-£30,000.00 per year Benefits: Casual dress Application question(s): This role involves architectural drawings as well as project tracking, emails, consultant coordination, research, administration and helping manage office workflow. Are you comfortable working across all of these areas rather than focusing only on design/drawing work? You are given a task that you have never done before and nobody is immediately available to explain it to you. What would you do? ou have several urgent matters at the same time: a planning deadline tomorrow, a client waiting for an update, a consultant who has not replied, a team member waiting for instructions, and a drawing you need to complete yourself. How would you prioritise and manage these tasks? Give an example of something you noticed needed doing without somebody specifically asking you to do it. What did you do? What areas of architecture, planning, Building Regulations or construction would you most like to learn more about, and why? Are you able to reliably commute to our office at SW19 2RR, London, for this full-time office-based role? How would you describe your current AutoCAD ability? Tell us about a time when you had several tasks or deadlines at the same time. How did you organise and keep track of them? Work authorisation: United Kingdom (required) Work Location: In person
Наблюдалась 2026-09-15, впервые 2026-09-14, источник — Indeed.