Arabic Secretary for CEO - Construction Industry Background

Job Title: Arabic Secretary to CEO

Department: Executive Management

Industry: Construction / High-Rise Building Construction

Location: UAE

Reports To: Chief Executive Officer (CEO)

Job Purpose

To provide high-level secretarial, administrative, and executive support to the CEO, ensuring smooth coordination of daily activities, correspondence, meetings, documentation, and communication with internal departments, government authorities, clients, and external stakeholders.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Manage the CEO's calendar, appointments, meetings, and daily schedules.
• Handle incoming and outgoing correspondence, emails, letters, and official communications in both Arabic and English.
• Draft, translate, and review official letters, reports, presentations, and business documents in Arabic and English.
• Coordinate meetings with government authorities, clients, consultants, contractors, and business partners.
• Prepare meeting agendas, record minutes of meetings, and follow up on action points.
• Handle confidential company information and sensitive executive documents with complete discretion.
• Coordinate with project teams, engineering departments, HR, Finance, Procurement, and other departments.
• Maintain and organize executive files, contracts, agreements, project documents, and important records.
• Assist in preparing management reports, presentations, and business correspondence.
• Follow up on pending matters and ensure timely responses from concerned departments.
• Coordinate travel arrangements, hotel bookings, transportation, and other executive requirements.
• Handle communication and coordination with UAE government departments and other relevant authorities.
• Perform other executive secretarial and administrative duties as assigned by the CEO.

Qualifications & Experience

• Bachelor's degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• Minimum 3–5 years of experience as an Executive Secretary or Personal Assistant to CEO / Managing Director.
• Previous experience in the construction, contracting, or real estate industry is mandatory.
• Excellent command of Arabic and English (written and spoken).
• Strong experience in preparing official Arabic and English correspondence.
• Knowledge of construction industry terminology and project-related documentation is an advantage.
• UAE experience is preferred.

Required Skills & Competencies

• Excellent Arabic and English communication and drafting skills.
• Strong organizational and time-management abilities.

Experience:

• Construction: 2 years (Preferred)

Language:

• Arabic (Preferred)

Work Location: In person