Arabic Female Administrative & Operations Coordinator (OWN VISA)

Job description: Administrative and Operations Coordinator

Location: Dubai, UAE ·

Type: Full-time (40 hours/week), hybrid (at least 3 days in the office)

About the Role We are looking for a highly organised, proactive and reliable Administrative & Operations Assistant to join our team in Dubai. This role is the operational backbone of the team, combining executive support, HR administration and office operations.

You will work independently, anticipate needs before you are asked, and manage competing priorities calmly.

Success looks like leadership and colleagues rarely having to think about admin or logistics because it is already taken care of.

Key Responsibilities Executive Support

● Manage the Managing Director's calendar, prioritising and scheduling internal and external meetings

● Arrange complete travel plans, including flights, accommodation, transport and visas

● Maintain accurate, confidential records HR Administration

● Maintain employee records and keep them current and confidential

● Maintain HR policies, processes and onboarding documents, and keep the team informed of them Office Operations

● Plan and coordinate team meetings, including invitations, agendas, reminders and follow-up action points

● Oversee day-to-day office operations, including supplies, equipment and general upkeep

● Manage the general company inbox and correspondence, and respond to inquiries promptly

● Maintain the filing system, contact database and preferred supplier list

● Keep a renewals calendar for company licences, insurance and subscriptions

● Track operating expenses and maintain a rolling 12-month cost forecast

● Support event logistics and team projects as needed Other duties may be assigned in line with business needs. What We're Looking For

● Fluent in English and Arabic

● Exceptionally organised, with the ability to multitask

● Proactive and independent, able to anticipate needs

● Excellent attention to detail and follow-through

● Comfortable handling confidential information

● Able to manage multiple priorities calmly and efficiently Experience in office management, operations, executive assistance or HR administration is a plus.

Pay: AED5,500.00 - AED6,500.00 per month

Work Location: In person