Aircraft Records & Logistics Administrator

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The Aircraft Records & Logistics Administrator is a critical, multi-function role responsible for ensuring the operational readiness, regulatory compliance, and global logistical efficiency of Texas Instruments’ aviation operations. This position oversees the integrity of all aircraft maintenance documentation and tracking systems while simultaneously managing aviation parts procurement, international logistics, EHS compliance, and facility maintenance oversight.

1. Aircraft Records & Maintenance Compliance

• System Integrity: Establish and maintain standards for all departmental tracking systems to ensure compliance with Federal Aviation Regulation (FAR) Part 91 requirements.
• Technical Documentation: Oversee the precise documentation of all inspections, component changes, and maintenance activities within aircraft maintenance tracking systems and logbooks.
• Data Accuracy: Ensure rigorous accuracy of data input regarding aircraft hours and landings (Airframe, Engine, APU), cyclic inspections, and component times/cycles.
• Audit Readiness: Maintain and audit all aircraft maintenance files and physical documentation to ensure the fleet is always audit-ready.

1. Global Logistics & Aviation Procurement

• Parts Procurement: Plan, organize, and implement the purchase of equipment, supplies, and aircraft spare parts worldwide.
• AOG Support: Serve as a key point of contact for "Aircraft on Ground" (AOG) parts coordination and ground support equipment logistics.
• Supply Chain & Customs: Lead aviation parts procurement and logistics functions, ensuring full compliance with international customs, import/export requirements, and regulatory rulings.
• Hazardous Materials: Oversee domestic and international shipping requirements, including strict adherence to hazardous materials guidance for global transit.

1. EHS, Safety & Facility Management

• EHS Leadership: Act as the primary representative for Environmental Health and Safety (EHS); manage responses to EHS audits and oversee hazardous waste and safety programs.
• Facility Oversight: Coordinate facility maintenance operations, including hangar and office security, reception, and building-related upkeep.
• Vendor Management: Oversee vendor contracts, terms, and execution; manage service provider relationships for facility and aviation needs.

1. Financial & Administrative Oversight

• Budget Management: Assist maintaining departmental operating budgets; review and audit maintenance and capital invoices for accuracy.
• Financial Transactions: Oversee the full cycle of departmental financial transactions, including accounts payable for vendor services and accounts receivable for maintenance and outside services billing.
• Reporting: Utilize advanced Excel and aircraft maintenance tracking applications to provide continual reports to the Director of Maintenance regarding aircraft support, maintenance expenses, and operational metrics.

Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Minimum requirements:

• High School diploma/GED
• 4 years of professional experience in aviation operations, support logistics, procurement, or aircraft maintenance coordination

Preferred qualifications:

• Associates or Bachelors degree in Aviation Management, Logistics and Supply Chain, or a related field
• Demonstrated ability to manage high-value inventory, coordinate complex global logistics, and maintain extreme attention to detail in highly regulated environments.
• Strong understanding of aviation regulatory environments (FAR) and international trade/customs protocols.
• Experience in Part 135 or 91 operations
• Certified experience in EHS (Environmental Health and Safety) or Hazardous Materials handling
• Proficiency in aircraft maintenance tracking software (e.g., CAMP, Veyron, etc.) and advanced Microsoft Excel.
• Experience in contract negotiation and large-scale vendor management.