ADVANCEMENT DATA ANALYST

Number of Vacancies

1

Location

McAllen, Texas

Department

Advancement Services

FTE

1.0

FLSA

Exempt

Scope of Job

To maintain the accuracy and integrity of donor and alumni data within the CRM database by analyzing and managing data imports, reporting, analytics, system testing, and data quality. To support fundraising efforts, alumni relations, and advancement operations through data management, reporting, and continuous improvement of CRM processes while ensuring data confidentiality for decision making purposes.

Description of Duties

• Manages, analyzes and maintains large volumes of donor, alumni and fundraising data through the creation and/or modification of queries to validate and ensure the accuracy of donor and alumni records within the Advancement CRM system.
• Develops and produces data queries, ad hoc reporting based on requested criteria using programing languages such as SQL and FetchXML, reporting tools and other data analysis technologies to support advancement operations.
• Collects, validates and prepares and interprets data from different internal and external data sources to ensure data files are properly formatted and mapped correctly before importing to corresponding database.
• Analyzes and imports data on a daily, weekly, and ad-hoc schedule basis (dependent on data sources).
• Identifies, investigates and resolves routine and complex data entry discrepancies including removal of duplicated records using the merge process, ad hoc mass updates, and continuing the development of the data cleaning process.
• Schedules reports and/or listings and disseminates data to other departments on a scheduled basis or as requested by management.
• Generates insights from advancement data to support fundraising performance, donor engagement strategies and advancement decision-making purposes.
• Collaborates with IT and other university department teams to test new field integrations, system updates and or patches into the CRM database and/or new functionalities. Documents business processes and test findings and reports any issues for support if necessary while effectively communicating new functionality to impacted departments/users.
• Performs application configurations, documents setup changes, workflows and management processes to support advancement operations and best practices.
• Troubleshoots and resolves reported issues with CRM database resulting from data entry errors, integration failures, or system/configuration error.
• Creates, maintains and updates functional and technical documentation related to the Data Import Process, Data Cleaning Process, Data Reporting Process, and new CRM functionality.
• Maintains strict confidentiality, discretion and exercises sound judgement while handling sensitive donor, alumni, prospect and institutional information.
• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direc supervisor of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

N/A

Licenses/Certifications

N/A

Required Experience

Two (2) years of experience in data management to include data analysis and report preparation.

Preferred Experience

Preferred programming experience in SQL/FetchXML.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

As part of their essential duties, employees in these roles are expected to maintain a consistent, in-person presence on campus at their assigned locations. Limited exceptions may apply for positions that are approved as hybrid or fully remote in accordance with UTRGV policies.

Other

Exceptional planning and organizational skills. Proficient in data analysis. Strong analytical skills and ability to manage large volumes of data for decision making purposes. Knowledge of fundraising terminology and processes and extracting data from database systems to be used for interpretation and decision-making purposes.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Position Available Date

10/16/2026

Grant Funded Position

No

If Yes, Provide Grant Expiration Date

Posting Detail Information

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.