Adminstrative Assistant

Euro Mechanical Instrument Services is seeking an Administrative Assistant to support daily administrative operations at our Dubai office. This role is responsible for managing correspondence, maintaining office records, coordinating schedules, and providing administrative support to the mechanical, electrical, and instrumentation teams. The position reports to the Office Manager.

Key Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors and clients professionally
• Maintain and organize office files, records, and documentation including contracts, project documents, and correspondence
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Schedule appointments, meetings, and coordinate calendars for management and technical staff
• Assist with data entry and maintain accuracy of information in company databases
• Process incoming and outgoing mail, packages, and courier deliveries
• Monitor office supply inventory and place orders as needed
• Assist with basic bookkeeping tasks including expense tracking and invoice filing
• Coordinate with internal departments including engineering, procurement, and logistics
• Support HR activities such as scheduling interviews and maintaining employee records
• Perform general clerical duties including photocopying, scanning, and filing
• Maintain confidentiality of company and client information

Requirements:

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in an engineering, oil and gas, or industrial services environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is an advantage
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance

Pay: AED6,000.00 - AED7,000.00 per month

Work Location: In person