Administrator - Retail Delivery / Document Controller
# Administrator - Retail Delivery / Document Controller **Vindico - Assistant Retail Delivery Manager / Tenant Coordinator** · Abu Dhabi · `On-site` 🕒 **Статус:** *Опубликовано: вчера* · *Источник: Indeed* --- ### About the Role Role: Retail Delivery Administrator Department: Projects Location: Abu Dhabi Reporting to: Project Lead Job Purpose: The primary focus of the position is to provide administrative support to both the retail delivery and business administration team whilst maintaining a positive professional image to all external and internal customers of Vindico. Primary Objectives: Provides administrative support during the project set up phase in order to facilitate a smooth Retail Delivery Process: - Ensures all required documents, letters, forms, spreadsheets and trackers are available and personalized for the specific project. - Creates and maintains the tenant folders for all tenant related documentation, both on the server and in hard copy if required. - Ensures relevant office supplies and stationery are available through the sourcing, selection and procurement processes, sets up and maintains inventory. - Facilitates the completion and submission of access passes, car park permit applications, safety induction requests on behalf of project team members. - Assists new project team members; ensuring all required resources are available to them. - Completes the ‘Document Controller’ tenant set up tasks within VRDnet ahead of Tenant sign up. - Provides continuous administrative and document control assistance to the Project Lead and Project Teams: - Updates the Tenant Status Report with the NTC information received from the landlord and advises project lead. - Welcomes visitors to the project office, advises of arrival or communicates messages when point of contact is unavailable. - Arranges payments of project related invoices to ensure uninterrupted service, files related documentation within the Project Bills folder. - Prepares NOC’s for Tenants; coordinating with the landlord for signature and arranging collection via the Retail Delivery Manager - Supports the Project Lead through the completion of general administrative functions such as reporting, scheduling of meetings, calendar management, typing, correspondence and sourcing of information. - Manages the drawing submission and return process for the project team; maintains and monitors the submission tracker. - Updates the Tenant Status Report with drawing statuses once received from the Studio team. - Accepts unit related documentation on behalf of the Retail Delivery Managers, communicates its acceptance, scans, re-names and files in its correct location. - Supports the Retail Delivery Managers in the preparation of Tenant letters - Maintains project related documents received from the landlord that may be required by the project team E.g. Drawings, Leasing Plans, Permits etc. - Prepares and updates the Tenant Variation Request/Change Order Request Tracker for the project/portfolio team - Prepares and updates the Testing & Commissioning tracker for the project/portfolio. - Monitors the Close Out process, prepares and updates the Close Out Tracker, receives items from the Tenant/Tenant’s team, hands over closed out Tenant files to the Landlord. - Provides administrative support to Business Administration and Talent & Training, undertaking a point of contact role for all personnel and project related documentation and reporting. - Completes the Invoice Request process, providing required information to Business Administration, receiving the invoice for signature and submitting to the client. - Maintains an Invoice Tracker at project level in order to monitor the status of all invoices. - Ensures that all required documentation and reports are completed and submitted to Business Administration as per standard operating procedures. - Completes monthly Petty Cash Report with supporting receipts and replenishment, ensuring expenses are authorized by the Project Lead prior to submitting to Business Administration. - Completes monthly Attendance Report, ensuring availability of supporting documentation such as medical certificates prior to submitting to Talent & Training. Highlights any patterns of lateness or sickness to Project Lead. - Utilizes the Corporate Admin Google Drive to ensure availability of all required documentation and communication. - Receives both project and employee related documents from Business Administration/Talent & Training; distributes and records receipt as appropriate. Pay: AED4,000.00 - AED4,500.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or planning to relocate before starting work (Required) Application Question(s): - Are you currently on a valid sponsor visa? Location: - Abu Dhabi (Required) Work Location: In person
Наблюдалась 2026-10-15, впервые 2026-10-14, источник — Indeed.