Administrator cum Boss Secretary

Company: ASIAN MOLD CRAFT INTERNATIONAL DECOR LLC Job Type: Full-time Work Location: UAE Department: Administration / Management Support

Job Description

ASIAN MOLD CRAFT INTERNATIONAL DECOR LLC is looking for a well-organized, responsible, and proactive Administrator cum Boss Secretary to support the management and handle daily office administration, coordination, documentation, and follow-up activities.

The ideal candidate should have excellent communication skills, strong organizational abilities, and the confidence to coordinate with management, employees, clients, suppliers, and other departments.

Key Responsibilities

1. Management & Secretary Support

• Manage the boss's daily schedule, appointments, and meetings.
• Coordinate meetings and prepare meeting agendas when required.
• Maintain a record of meeting minutes, decisions, and follow-up actions.
• Handle incoming calls, emails, and correspondence professionally.
• Remind management of pending tasks, appointments, and important deadlines.
• Maintain confidentiality when handling company and management information.

1. Office Administration

• Manage daily office activities and ensure smooth office operations.
• Maintain company files, records, documents, and databases.
• Prepare letters, reports, notices, and other official documents.
• Organize and maintain physical and digital filing systems.
• Monitor office supplies and coordinate with suppliers when necessary.

1. Staff & Department Coordination

• Coordinate with site workers, factory staff, sales teams, and office employees.
• Follow up on assigned tasks and pending work with relevant departments.
• Assist HR with attendance records, employee documentation, recruitment coordination, and interview scheduling.
• Coordinate with project, production, and sales teams to collect updates for management.
• Prepare daily or weekly status reports as required.

1. Follow-Up & Reporting

• Follow up on management instructions and ensure timely completion of assigned tasks.
• Track pending matters and provide regular updates to the boss.
• Assist in preparing Excel reports, schedules, and presentations.
• Coordinate with clients, suppliers, and other business contacts when required.

Requirements

• Previous experience in office administration, executive assistance, or secretary roles is preferred.
• Excellent verbal and written communication skills in English.
• Good knowledge of Microsoft Office, especially Word, Excel, and Outlook.
• Ability to prepare professional emails, letters, reports, and presentations.
• Strong organizational, time-management, and follow-up skills.
• Ability to multitask, prioritize work, and meet deadlines.
• Professional attitude, reliability, and attention to detail.
• Ability to handle confidential information responsibly.

Preferred Qualifications

• Experience supporting a company owner, general manager, or senior management.
• Experience coordinating with sales, production, factory, or site teams.
• Experience in interior decoration, aluminium and glass, construction, or a related industry.
• Candidates with relevant administrative skills and a willingness to learn are welcome to apply.

Ideal Candidate Profile

We are looking for someone who is proactive, disciplined, trustworthy, and capable of working independently while keeping management informed of important updates and pending tasks.

How to Apply

Interested candidates are invited to submit their updated CV through Indeed, highlighting their relevant administrative and management-support experience.

Join ASIAN MOLD CRAFT INTERNATIONAL DECOR LLC and contribute to the smooth and efficient operation of our business.

Pay: AED2,000.00 - AED2,500.00 per month

Work Location: In person