Administrative Project Assistant
# Administrative Project Assistant **Jetaire** · Fayetteville, GA 30214 · `On-site` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Indeed* --- ### About the Role Administrative Project Assistant Company: Jetaire Group Department: Administration / Project Management Location: Fayetteville, Georgia, USA 1. Company Overview Jetaire Group is a Federal Aviation Administration (FAA)-approved Design Approval Holder (DAH) with Parts Manufacturer Approval (PMA), providing high-reliability electronic hardware and systems support for applications where critical functions, durability, and peak performance are essential. The company serves the military, commercial aviation, aerospace, and space industries. Its engineering expertise, flexible manufacturing capabilities, and competitive pricing enable it to meet customer requirements while maintaining the highest standards of quality and reliability. With integrated materials management and fulfillment services, Jetaire Group provides customers with a comprehensive, vertically integrated support partner. Headquartered in Fayetteville, Georgia, with a global presence, Jetaire Group employs dedicated professionals who deliver more than 150 value-added technical and engineering solutions to customers in over 64 countries. Through its in-house Designated Engineering Representative (DER) staff, the company provides comprehensive avionics modification services, including engineering, design, manufacturing, integration, certification, Supplemental Type Certificate (STC) development, FAA certification assistance, and regulatory consulting. These services support in-house programs and projects contracted directly by original equipment manufacturers (OEMs), aircraft owners, and operators. 2. Job Summary The Administrative Project Assistant is responsible for providing administrative and project coordination support to ensure the efficient planning, organization, and execution of assigned projects. The role involves managing schedules, prioritizing emails and phone calls, coordinating meetings and travel arrangements, preparing project documentation and deliverables, and providing regular project status reports. The successful candidate will work closely with business leaders, internal teams, and external vendors to monitor project progress, coordinate resources, maintain accurate records, and ensure project-specific requirements and deadlines are met. The ideal candidate will possess strong organizational, communication, and project management skills, with the ability to manage multiple priorities in a fast-paced technical or engineering environment. A. Project Planning and Coordination - Plan, implement, monitor, and evaluate assigned projects to support their successful execution. - Maintain detailed project schedules, timelines, milestones, and deadlines. - Assist in planning and executing key projects in collaboration with cross-functional teams. - Coordinate with business leaders to ensure project-specific requirements are completed on time. - Monitor project activities, identify potential delays, and communicate updates to relevant stakeholders. - Track project progress and prepare weekly status reports. - Maintain project documentation, deliverables, and records to ensure accuracy and completeness. - Support quality assurance activities and monitor compliance with project requirements. B. Administrative Support - Manage incoming emails and phone calls, prioritizing requests according to urgency and importance. - Prepare, edit, proofread, and maintain correspondence, reports, presentations, and other business documents. - Assist with general administrative duties related to ongoing projects and daily business operations. - Maintain organized filing systems and ensure project-related information is readily accessible. - Manage business leaders’ calendars, schedule appointments, and prioritize confidential or sensitive matters. - Support management with administrative tasks and special assignments as needed. C. Meeting and Event Coordination - Schedule and coordinate internal and external meetings. - Prepare meeting agendas, presentations, and supporting documentation. - Coordinate attendee arrangements, catering, and other meeting logistics. - Plan and organize company events and ensure all necessary arrangements are completed. - Follow up on meeting action items and communicate updates to relevant stakeholders. D. Travel Management - Coordinate business travel arrangements, including flights, hotel accommodations, and ground transportation. - Prepare travel itineraries and ensure all arrangements are confirmed in advance. - Manage travel-related documentation and assist with itinerary changes when necessary. E. Office and Facilities Management - Monitor office and production supply requirements and place orders as needed. - Maintain adequate inventory of office and production supplies. - Source, coordinate, and manage vendors providing building maintenance and repair services. - Serve as a liaison between management, employees, and external vendors. - Retrieve and distribute mail and packages from the post office and curbside mailbox. - Coordinate incoming and outgoing shipments, returns, and deliveries through USPS, UPS, FedEx, and other carriers. F. Vendor and Stakeholder Coordination - Act as a point of contact between management, internal departments, external vendors, and service providers. - Establish and maintain positive working relationships with internal and external stakeholders. - Coordinate vendor services and follow up on outstanding requests and deliverables. - Support effective communication and collaboration across teams to facilitate project completion. G. Project Tracking and Software Management - Track project activities, milestones, deadlines, and deliverables using Microsoft Excel and project management software. - Maintain and update project information in Monday.com. - Ensure project schedules, trackers, reports, and documentation remain current and accurate. - Assist with monitoring project performance and communicating progress to management. H. Additional Responsibilities - Perform other administrative and project-related duties as assigned. - Provide flexible support to management and business operations based on organizational needs. 4. Qualifications and Requirements Education - Bachelor’s degree in Business Administration or a related field. Professional Experience - Three to five years of experience in project coordination, administrative support, or a related role. - Experience in aviation, aerospace, engineering, manufacturing, or another technical environment is preferred. - Demonstrated experience coordinating multiple projects, schedules, and administrative priorities. Technical Skills - Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint. - Experience using project management software, preferably Monday.com. - Ability to maintain project trackers, schedules, reports, and documentation. - Familiarity with project planning, execution, monitoring, and reporting processes. 5. Required Skills and Competencies - Project Management: Strong planning, coordination, organizational, and time-management skills. - Attention to Detail: Ability to maintain accurate records and produce high-quality documentation. - Communication: Excellent written and verbal communication skills. - Writing and Editing: Strong correspondence drafting, editing, and proofreading abilities. - Multitasking: Ability to manage multiple projects and competing priorities effectively. - Problem-Solving: Ability to identify issues, coordinate solutions, and follow through on action items. - Professionalism: Ability to handle confidential and sensitive matters with discretion. - Adaptability: Ability to perform effectively under pressure and respond positively to changing priorities. - Relationship Management: Ability to develop and maintain positive working relationships with colleagues, management, vendors, and other stakeholders. - Team Collaboration: Ability to work effectively with cross-functional teams to achieve project objectives. 6. Preferred Qualifications - Project Management certification, such as CAPM or PMP, is preferred. - Previous experience supporting senior management or business leaders. - Experience coordinating travel, company events, vendor services, and office operations. - Familiarity with aviation, aerospace, engineering, or manufacturing processes is an advantage. 7. Key Success Factors The successful candidate will demonstrate the ability to: - Keep projects organized and on schedule. - Maintain accurate and up-to-date project documentation. - Provide timely and reliable project status reports. - Coordinate effectively with management, employees, and external vendors. - Manage administrative responsibilities with minimal supervision. - Maintain a high standard of professionalism, accuracy, and communication. - Contribute to the efficient operation of administrative and project management functions. Pay: $45,000.00 - $55,000.00 per year Benefits: - 401(k) - Life insurance - Paid time off Work Location: In person
Наблюдалась 2026-10-15, впервые 2026-10-14, источник — Indeed.