Administrative Officer
At TLScontact, we work with governments from around the world to provide visa and consular services on their behalf to travelers and citizens. Our core expertise, built up in visa processing, enables us to apply our secure processing experience to a wide range of government and citizen services, both abroad and in-country. Harnessing new technology, we support governments in their digital transformation, helping to improve efficiency and enhance customer service. We are seeking a potential, enthusiastic and self-motivated Administrative Officer for Manila Center (responsible also for Cebu Center) of Philippines. Reporting to: Center Manager Requirements: Qualifications: Bachelor degree or above, majored in Admin Management, Finance Management or related field Experience: Minimum of 2 years of relevant Admin and accounting experience Skills and Competencies: Has a strong sense of responsibility and determination to meet deadlines Has good organizational skills and the ability to prioritize Capable of working independently with minimal supervision Has an optimistic and cooperative team spirit, able to work under pressure Pays very close attention to details Ability to give timely feedback Responsibilities: 1. OFFICE OPERATIONS & SUPPORT SERVICES General Office Management Receive visitors in a proper manner Handle phone calls and mail receiving/delivery Conduct general office administration tasks and purchasing Safe-keep stationeries and office equipment with proper stock management Manage company inventories Serve as primary contact for office lease and building admin coordination Manage e-filing and digitization of company records (scanning, secure storage, cloud folders) Handle office security issues Meeting & Travel Support Support meeting logistics: room, facilities, drinks and meals Assist Country Manager/Center Manager/OPS manager to organize meetings with third parties Handle travel logistics: visa, tickets, travel expense reports, detailed itineraries, hotel arrangements, local transportation Facilitate smooth working conditions for international team regarding sourcing, logistics, and administration Vendor & Administrative Support Coordinate communications with internal and external vendors and suppliers Prepare vendor invoices and travel expenditures Provide emergency support: materials preparation, typing, copying, faxing Review and update all Admin documents Work with HR to organize employee engagement activities 2. COMPLIANCE Tax & Regulatory Compliance Support and monitor business permit renewals (mayor's permit, BIR annual registration, etc.) Coordinate with BIR for VAT filings, Withholding Tax, 2316 issuance, and other compliance reports Monitor BIR Form 2307s received and issued to ensure accurate tax crediting and reporting Knowledge of eFPS, eBIRForms, and Alphalist Data Entry System (BIR) Maintain and organize physical and digital compliance calendar for government report deadlines (BIR, SEC, DTI, LGU) Monitor and document compliance with fire safety, sanitation, and other building-related regulations Manage all office legal and permit documents, dealing and liaising with related external parties 3. FINANCIAL ADMINISTRATION Financial Operations Prepare and process petty cash with accurate liquidation and reconciliation Encode and reconcile ORs and Sales Invoices, particularly for VAT withholding and VAT exempt conditions Make daily accounting reports Liaise with local accounting and tax consultant for preparing monthly reports (prepaid expenses, asset depreciation, general ledger) Handle Annual Corporate Income Tax Return preparation Process in and out transactions with attention to tax regulations Prepare DGT forms for overseas transactions Liaise with public accountant for Annual Finance Audit Report Daily invoices processing and maintenance Verify invoices received and update payment tracker. Communicate with vendors to get valid and correct invoices. Consult with the tax team in necessary to reach correct net payable amount. Providing support to the LA team Send transaction documents and other requested data to the LA team for their booking. Provide answers relating to cost accounts, departments, and so on. Review monthly reports and identify abnormal transactions. Providing support to the tax team Responding to inquiries of the Tax team for tax filing. Payment processing Submit the payment approval in the company’s system and track it until getting final approval. Make bank payments. Download payment proof and inform LA team. Update accounting and supporting files. Support requests about BIR Form 2307. Supporting audit, tax returns, and other monthly and yearly requests Ensure the timeliness and accuracy of all deliverables. Support the reconciliation of the fixed assets. Loose-Stamp Management Purchase, storage, management and inspection of loose stamps. Matters relate to bank accounts Maintenance of users’ accesses. Submit Bank requested information. Communication with banks for any company inquiries. Good communication with both inside and outside stakeholders to ensure tasks are completed on time Other ad hoc work assigned by managers ISO Duties Participate security related trainings Conduct security related activities assigned to this position Follow security related requirements when fulfilling the responsibilities of this position Report security incidents to the supervisor when detected TLScontact is proud to be an equal opportunity employer, employing a diverse workforce is essential to our long-term development. We are committed to equal employment opportunity and equal pay regardless of e.g., race, colour, religion, sex, national origin, sexual orientation, disability or gender identity. All successful applicants will need to apply for and pass a Criminal Record disclosure - enhanced level. If you are interested, please forward your CV. Please find below our Privacy Notice for Recruits: Recruitment Privacy Notice_Philippines If you are interested on this role, please apply on following link or email to https://hr.tlscontact.com/recruitmentApply/422/view or email to diana.magdaong@tlscontact.com until June 20, 2025. Job Type: Full-time Pay: From Php40,000.00 per month Ability to commute/relocate: Makati: Reliably commute or planning to relocate before starting work (Preferred) Work Location: In person
Наблюдалась 2026-09-14, впервые 2026-09-14, источник — Indeed.