Administrative Executive (University & Careers Counselling)
# Administrative Executive (University & Careers Counselling) **Tanglin Trust School** · Singapore · `On-site` 🕒 **Статус:** *Опубликовано: 4 дня назад* · *Источник: Indeed* --- ### About the Role The Role The Administration Executive provides comprehensive administrative and operational support to the University & Careers Counselling Department. The role is responsible for coordinating university application processes, maintaining accurate student records, organising events, liaising with universities and stakeholders, and ensuring the smooth day-to-day operation of the department. The role reports to the Head of Careers and University Guidance. Job Responsibilities 1. Administrative Support - Provide holistic administrative support to the University & Careers Counselling team. - Manage departmental meeting minutes and correspondence. - Support the organisation and implementation of university career guidance programmes. - Coordinate visiting university representatives, including scheduling, communications, security and on-site support. - Provide administrative and logistical support for university, parent, alumni and National Service events. 2. University Application Administration - Support the administration of university applications and submission processes. This includes, but is not limited to: tracking application deadlines, preparing supporting documents, transcripts, references, and outcomes. - Assist students and counsellors with application-related documentation and procedures. - Correspond with universities in providing transcripts/reference request. - Use college application software to support administrative processes. - Maintaining accurate records and reporting across UCAS, Maia Learning and Slate. - Ensure compliance with data protection and confidentiality requirements. 3. WEX Programme (WEX) - Coordinate the administration and delivery of the Work Experience Programme (WEX), including student placement matching and programme records. - Develop and maintain relationships with employers across various industries to source suitable work experience opportunities, including hard-to-fill sectors such as Medical, Media & Arts, and Digital AI. - Liaise with employers to confirm placements and coordinate placement requirements, expectations, and logistics. - Maintain accurate records of student placements, employer partnerships, agreements, and programme outcomes. - Oversee and keep updated the Child Protection resources in place for employers. 4. Communications - Serve as a key point of contact for students, parents, universities, and external partners. - Respond to enquiries in a timely and professional manner. - Support communication initiatives, newsletters, and department updates. - Assist in maintaining university contacts and partnership databases. 5. General - Perform tasks assigned by the line manager as and when required. - Demonstrate a positive attitude to the students and their needs. - Support work in other areas of School or in other job-related tasks as circumstances require. - Have a commitment to punctual timekeeping and good attendance. - Display a positive attitude to colleagues, parents, and children. - Maintain a standard of personal presentation befitting the role. - Maintain and build positive relationships with all staff in Tanglin; and - On an annual basis complete the Review and Development exercise and undertake identified development opportunities. - Maintain an accurate and up to date record of all Professional Development opportunities. - Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead. Requirements - Minimum diploma holder or equivalent - Experience of working in an education environment would be an added advantage - Good command of written and spoken English - Proficient in Microsoft Office Applications & Excel, Sharepoint, Google - Possess excellent interpersonal, organisational, communication and administrative skills - Ability to work effectively under pressure and manage multiple priorities within tight deadlines. - Mature, meticulous, and detail-oriented, with strong coordination and problem-solving abilities. - Able to work independently with minimal supervision, while also contributing positively as part of a collaborative team. - Demonstrates a positive attitude, adaptability, and a commitment to delivering high-quality work. Personal Attributes - Approachable, positive and professional, with the ability to build strong relationships with students, colleagues and parents. - Highly organised, dependable and able to manage multiple priorities in a busy environment. - Demonstrates initiative, takes ownership of tasks and follows through completion. - Exercises sound judgement, discretion and a high level of personal integrity. - Calm, adaptable and solution-focused, particularly when dealing with changing priorities or unexpected situations. - A collaborative team player who is willing to support others and contribute positively to the wider Sixth Form team. - Communicates clearly, confidently and sensitively with different members of the school community. - Demonstrates empathy and an appropriate understanding of the needs of Sixth Form students. - Resilient and able to manage their own wellbeing while maintaining a positive and supportive approach. - Brings warmth, positivity and a good sense of humour to the workplace. Closing Date Closing date for applications is Monday, 26 Oct 2026. You can contact the HR department at hr.recruit@tts.edu.sg for any enquiries regarding the role. Safeguarding / Child Protection Compliance The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants. About Tanglin Trust School Tanglin Trust School is an equal opportunities employer committed to the ongoing professional development of all our employees. We are looking for people who can bring new perspectives, life experiences and skills that will enrich our community and the learning of our students, both inside and outside the classroom. If you share our vision and are keen to embrace the challenges and rewards of life in an established international school in Singapore, we would love to hear from you.
Наблюдалась 2026-10-19, впервые 2026-10-15, источник — Indeed.