Administrative / Executive Assistant – Real Estate & Contracting

We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required) .

This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations.

Key Responsibilities

Real Estate Administration

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Track incoming and outgoing payments and maintain accurate financial records.

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Organize expense information and assist with basic financial tracking.

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Communicate with tenants regarding inquiries, payments, and property-related matters.

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Coordinate maintenance requests with tenants and service providers.

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Manage property-related information and administrative tasks through TenantCloud.

QuickBooks & Financial Administration

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Use QuickBooks Online to record, organize, and maintain financial transactions.

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Assist with tracking income, expenses, payments, and other financial records.

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Maintain spreadsheets and ensure accurate data entry.

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Organize financial documentation and support basic expense tracking and reporting.

Executive & Administrative Support

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Manage calendars, schedule appointments, and coordinate daily activities.

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Handle phone calls, messages, and general communications.

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Take meeting notes, maintain documentation, and track follow-up items.

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Provide day-to-day administrative support while the client and team are on the road.

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Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training.

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Follow up on outstanding tasks and help maintain organized workflows across both businesses.

Requirements

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Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.

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Required: Hands-on experience using QuickBooks Online.

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Experience working with spreadsheets, numbers, financial records, and data entry.

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Ability to track payments, organize expenses, and maintain accurate administrative records.

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Strong organizational skills and attention to detail.

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Excellent communication and follow-up skills.

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Ability to manage multiple tasks and priorities independently.

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Proficiency in calendar management, scheduling, phone handling, and general administrative tools.

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Willingness to learn new financial processes and property management workflows.

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Ability to handle confidential business and financial information with discretion.

Nice to Have

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Experience in real estate administration or property management.

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Familiarity with TenantCloud or similar property management platforms.

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Experience coordinating maintenance requests and communicating with tenants.

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Previous experience supporting a construction, drywall, or contracting business.

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Experience with expense tracking, financial administration, or basic bookkeeping.

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Experience supporting business owners or executives who work remotely or travel frequently.

Key Competencies

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Organization and attention to detail

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Communication and interpersonal skills

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Time management and prioritization

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Proactivity and problem-solving

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Adaptability and willingness to learn

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Reliability and accountability

Originally posted on Himalayas