Administrative Director - CFO

Convoy of Hope considers all team members to be ministers of the Gospel. Employment at Convoy of Hope is viewed as a calling from God to serve others through our faith and core values. As part of this calling, team members may be asked to pray with or provide spiritual care to fellow employees, donors, guests, or others we serve. Every team member is expected to model Christ-like character and to integrate their faith into their work and interactions.

Ministry Function

The Administrative Director – CFO supports the ministry of Convoy of Hope by providing administrative assistance to the Chief Financial Officer (CFO) and their team.

Essential Duties & Responsibilities:

- Manages the daily activity and operations of the Chief Financial Officer’s office, which includes:

• Managing projects — helping prioritize projects and ensuring deadlines are met.

- Coordinating meetings and appointments as requested. - Screening and responding to incoming calls and correspondence. - Preparing agendas, minutes, and presentation materials for meetings. - Performing administrative duties such as archiving, filing, ordering supplies, and copying documents. - Maintaining the working group calendar. - Assisting with paperwork (invoices, agreements, etc.). - Interacting with team members at all levels of the organization in a gracious manner. - Fielding front office questions. - Working on special projects as assigned.

• Coordinates, in cooperation with the Travel Team, all travel arrangements for the CFO and their respective team members, as requested.

- Prepares expense reports as requested. - Assists other executive leaders or finance team members with time-sensitive or high-volume projects, as needed. - Develops and maintains assigned Monday.com boards for the CFO and Finance team. - Coordinates the onboarding and offboarding process for all members of the Finance team. - Serves as lead purchaser for Finance and Office of the President teams, helping to ensure that purchasing processes and policies are followed with accuracy and excellence. - Maintains domestic and international bank/investment account signers and information, serving as a point of contact for external financial institutions as assigned.

• Provides assistance to the Technology Solutions and Purchasing Teams as needed.

- Manages confidential information in a professional manner. - Fulfills all other duties as assigned by the CFO.

Required Knowledge, Skills & Abilities:

- Five years’ experience with administrative work, accounting, or customer service is required. A bachelor’s degree in a related field is preferred; a high school diploma or equivalent is required. - Possesses excellent written and verbal communication skills. - Demonstrates professionalism, resourcefulness, determination, and the ability to work independently, and is comfortable in a close-knit, team-oriented setting. - Displays strong organizational skills for handling several projects at one time, detail orientation, and the ability to follow through without direct supervision. - Exhibits strong Mac or PC proficiency and working knowledge of Google Workspace and Microsoft Office, with the ability to quickly learn other COH systems as needed. - Possesses the ability to maintain strict confidentiality and appropriately handle sensitive information with discretion.

Organizational Values & Ministry Participation Requirements:

- As a Christian organization, Convoy of Hope believes it is critical that team members embrace the organization's religious purposes for which it exists and not only agree with its Statement of Faith but demonstrate it in their lives on an ongoing basis. - Demonstrates cultural awareness, humility and an ability to learn from international colleagues to strengthen global collaboration. - All team members are expected to contribute to the successful coordination and delivery of major organizational events (IWD, etc), working cooperatively across working groups as needed. - Attends and actively participates in COH At Home Week meetings and activities as a required responsibility to the organization and fellow team members. - Serves as an advocate for the ministry, striving to nurture, broaden, and develop financial and other resource opportunities to support and expand organizational and program ministry. - Positively represents the ministry of Convoy of Hope, including its mission statement and core values, to all outside constituencies.

Supervisory Responsibilities:

This position has no supervisory responsibilities at this time.