Administrative Coordinator
# Administrative Coordinator **NightOwl Consulting** · `Remote` · `Full Time` 💼 **Уровень роли:** `Mid-level` 💰 **Компенсация:** `20,000 – 45,000 PHP` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Himalayas (JSON API)* --- ### Top Skills & Match 🎯 **Ключевой стек роли:** `[Administrative-Coordinator]` `[Administrative-Assistant]` `[Office-Administrator]` `[Virtual-Assistant]` `[Operations-Support]` `[Administrative-Services-Coordinator]` `[Administrative-Operations-Coordinator]` `[Operations-And-Admin-Coordinator]` --- ### About the Role We are seeking a skilled and organized Administrative Coordinator to join our team and provide essential support to our operations. This role requires a detail-oriented individual with strong communication and time management skills. The ideal candidate will be proficient in managing various administrative tasks efficiently and effectively. Key Responsibilities Email Management: - Monitor and respond to emails promptly, prioritizing messages and flagging important correspondence for attention. - Organize and maintain email folders, ensuring that messages are appropriately archived for easy access. Calendar Management: - Schedule and coordinate appointments, meetings, and events for team members, utilizing calendar software to manage schedules efficiently. - Send reminders and confirmations for appointments to ensure attendance and minimize conflicts. Managing Voicemails: - Retrieve and respond to voicemail messages in a timely manner, forwarding urgent messages to the appropriate recipients. - Maintain an organized system for tracking and following up on voicemail communications. Setting Appointments: - Assist in scheduling appointments and consultations with clients, prospects, and partners, coordinating availability between parties. - Communicate appointment details and confirmations to all relevant stakeholders. Send Daily and Monthly Reports: - Compile and distribute daily and monthly reports summarizing key metrics, activities, and achievements. - Ensure reports are accurate, well-presented, and delivered on schedule to relevant stakeholders. Manage and Update Lead Tracking Spreadsheets: - Maintain lead tracking spreadsheets, entering new leads, updating status changes, and recording relevant information. - Regularly review and analyze lead data to identify trends and opportunities for optimization. Order Weekly Office Items: - Coordinate the procurement of office supplies and other essential items on a weekly basis, ensuring adequate stock levels and timely delivery. Expense Reports: - Assist team members in preparing and submitting expense reports, reviewing receipts and documentation for accuracy and compliance with company policies. Entering Weekly Timecards: - Collect and process weekly timecards from team members, accurately recording hours worked and any relevant time-off requests. Create Realtor Lists for LO’s: - Generate and update lists of realtors for Loan Officers (LOs), providing them with accurate and relevant contact information. Create a Monthly PTO Calendar: - Develop and maintain a monthly calendar to track and manage employee Paid Time Off (PTO) requests and availability. Manage the Team's CRM: - Oversee the Customer Relationship Management (CRM) system, ensuring data accuracy, organization, and regular updates. Skills, Knowledge, and Expertise - Proven experience in an administrative or coordinator role, preferably in a fast-paced environment. - Excellent organizational and time management skills, with the ability to prioritize tasks effectively. - Strong communication skills, both written and verbal. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software. - Attention to detail and accuracy in data entry and record-keeping. - Ability to work independently with minimal supervision and collaborate effectively within a team environment. Benefits - Above market salary - HMO on Day 1 for principal and two dependents - Government-mandated benefits - Performance-based Incentives - Quarterly Company Events - In-depth training for career growth - Great Company Culture and HR experience - 1,000 PHP De Minimis - Equipment and software provided Originally posted on Himalayas
- Administrative-Coordinator
- Administrative-Assistant
- Office-Administrator
- Virtual-Assistant
- Operations-Support
- Administrative-Services-Coordinator
- Administrative-Operations-Coordinator
- Operations-And-Admin-Coordinator
Наблюдалась 2026-10-03, впервые 2026-10-03, источник — Himalayas (JSON API).