Administrative Assistant for Timekeeping and Keys Management
# Administrative Assistant for Timekeeping and Keys Management **ATENEO DE MANILA UNIVERSITY** · Quezon City · `On-site` 🕒 **Статус:** *Опубликовано: 3 дня назад* · *Источник: Indeed* --- ### About the Role Main Duties and Responsibilities: I. Attendance Processing and Management - Manages the attendance reports and records of all Maintenance Staff. - Serves as point-person regarding leave records and reports, and ensures timely response to questions and concerns. - Receives weekly attendance data extracted from the system. - Checks for completeness and validates actual entry times with the Heads, and with the security, if needed. - Verifies missing entries against filed leaves and daily log record. - Works with the supervisors in implementing changes, if needed. - Prepares reports and secures signatures/approvals. - Facilitates the processing and submission of attendance records and leaves to the Total Records Section of the University HR Operations Shared Services Office. - Updates records of remaining leaves of employees, and sends leave records/balances to employees as needed. - Receives, consolidates, and monitors Daily Time Records for approved overtime work of assigned employees. - Coordinates with Supervisors and Heads for concerns - Checks the accuracy of Daily Time Recordsfor overtime work rendered, and endorses for required signatures and approvals - Maintains the online attendance tracker for reference of Heads and Group Heads II. Office Equipment and Records Management - Maintains inventory records of consolidated office equipment and tools. - Checks office equipment, tools, and supplies for the unit. - Coordinates with the Budget and Finance Section for monitoring and updating of records. - Works with the Purchasing and Inventory Staff of the Budget and Purchasing Section in monitoring assigned equipment and tools to staff. - Tracks retrieval of tools and equipment, to ensure inventory of office equipment and tools are in order. III. Keys Management - Maintains records and safekeeps physical copies of all campus keys. - Checks and validates each key and label to verify if they are updated. - Checks and/or places validated keys in the key storage cabinet, to ensure that they are placed in their appropriate slots. - Receives and reviews forms for requests for duplicates or replacement of door knobs and locks, to ensure that they are duly signed and approved by the unit head - Coordinates the schedule of replacement of door knobs and locks with the requesting unit and the Post Construction and Building Care Section. - Prepares requested duplicates of keys, labels them accordingly, and records the work performed for monitoring. - Receives email requests for borrowing of duplicate keys. - Verifies validity of request, facilitates the lending and retrieval of the borrowed keys, and documents as needed. - Ensures the accuracy of key records, by coordinating with the Planning and Design Section for any possible changes concerning relocation of sections, offices, etc. - Updates records for validated changes. - Collects copies of keys from the assigned custodian of former occupants, and safekeeps them in the storage cabinet for keys. - Facilitates the dispensing of keys to designated custodian of new occupants. - Monitors and ensures that the key storage cabinet is locked and secured at all times. - Enrolls fingerprints for biometric and keycode security systems in the campus. - Receives requests for access to areas secured by biometric and keycode security systems, and verifies if the requests are valid and approved. - Coordinates the enrollment of the new employee in the system. - Performs the enrollment and documents accordingly. IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative. Minimum Qualifications Education and Experience Requirements: - Graduate of any Bachelor's degree from a recognized college or university. - At least one (1) year of relevant work experience, preferably in a role involving administrative, operational, or project-related responsibilities. - Demonstrates strong organizational, communication, and interpersonal skills. - Proficient in Google Workspace applications and other relevant workplace tools. - Ability to work independently and collaboratively, manage multiple tasks, and meet deadlines effectively. - Detail-oriented, adaptable, and committed to maintaining high standards of professionalism and work quality. Work Location: In person
Наблюдалась 2026-10-19, впервые 2026-10-16, источник — Indeed.