Administrative Assistant & Procurement Associate

Who We Are: The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for people with disabilities, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, Ⓤ , is found on the labels of many kosher commercial and consumer food products.

Position Summary : We are seeking a highly organized and detail-oriented Administrative Assistant and Procurement Associate to support the Administrative Director , Procurement Manager , and the CFO . The ideal candidate will provide essential administrative, procurement, and clerical support to ensure smooth daily operations within the department.

Responsibilities:

Administrative Support

• Prepare reports, correspondence, and presentations as needed.
• Handle incoming and outgoing communication, including emails, phone calls, and mail.
• Coordinate with vendors, ensuring timely invoicing and payment processing.
• Schedule and coordinate meetings and conferences

Procurement Assistance

• Work closely with all OU departments to assist with purchasing goods and services.
• Identify and work closely with preferred vendors, confirming that all OU departments utilize them effectively.
• Assist in organizing the OU Calendar of Events, ensuring a smooth flow of RFP’s, contracts and invoices
• Build and maintain strong relationships with vendors to ensure timely and quality delivery of goods and services.
• Assist in identifying new vendors, as needed.
• Assess the ongoing quality of service from the most common vendors.
• Assist in implementing procurement software to streamline the purchasing process.

Minimum Qualifications:

• Bachelor’s degree.
• Strong communication skills with the ability to build and maintain effective relationships.
• Excellent organizational and time-management skills.
• Commitment to ethical conduct and adherence to organizational values.

Preferred Qualifications:

• Bachelor’s degree in Business Administration , Supply Chain Management, or related field.
• Work experience in non-profits.

Salary & Benefits:

The salary range for this position is $ 55 ,000 - $ 65 ,000 , commensurate with experience.

Health, Dental & Vision Insurance: The OU offers health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA). Instead of a single group plan, employees have the freedom to choose their own health insurance plan that fits their personal and family needs. The OU contributes a generous monthly amount directly toward your premium, making coverage more flexible, affordable, and tailored to you.

Employees enrolled in our health plan also receive an annual BeniComp stipend, a supplemental benefit that reimburses eligible medical, pharmaceutical, dental, and vision expenses.

In addition, the OU offers employees group dental and vision insurance through MetLife.

Additional Benefits and Perks:

• 10 paid sick days
• 10 paid vacation days
• Paid Jewish and Federal holidays
• Short Fridays to accommodate for Sabbath observance
• Free life and disability insurance
• Discounted continuing education opportunities
• 403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)