Administrative Assistant I

One (1) Administrative Assistant I

Plantilla Item No.: PCHRDB-ADAS1-2-2004

Basic Salary: ₱20,914.00/month (SG 7)

Monthly Additional Allowances:

a. Personnel Economic Relief Allowance

b. RA 8439-mandated allowances

(Subsistence, Laundry, Hazard Pay)

Qualification Standard

Education: Completion of two-year studies in College or

Completion of Grade 12/Senior High School

Experience: None required

Training: None required

Eligibility: Career Service (Subprofessional) / First Level Eligibility

Place of Assignment: Finance and Administrative Division, PCHRD Office

Competency Requirements:

1. Core

• Delivering Service Excellence
• Exemplifying Integrity
• Personal Effectiveness
• Driving Innovation
• Building Inclusive, Collaborative Working Relationships
• Quality Management System

1. Technical

• Planning and Execution
• Partnering and Networking
• Solving Problems and Making Decisions
• Communicating Effectively
• Information Management
• Financial Management
• Talent Selection and Retention
• Learning and Development
• Performance Management
• Rewards and Recognition
• Benefits, Compensation, and Welfare Administration

Preferred Qualifications/ Attributes

• At least two (2) years of completed college education in Psychology, Human Resource Management, Office Administration, Information Technology, or any related course;
• With relevant knowledge in the Recruitment process, Performance Management, Rewards & Recognition, Learning & Development, and Employee Relations;
• With relevant training on 4 HR Systems (Recruitment, Selection & Placement; Rewards & Recognition; Performance Management; Learning & Development);
• Has good oral and written communication skills;
• Computer literate and can create databases for HR files;
• Proficient in Computer Office Applications (MS Office, Google Suite, and other Office/Google Suite platforms);
• Possesses positive interpersonal skills, professional work ethic, and good moral character; and
• Coachable, team player, multi-tasker, and able to perform effectively under pressure with minimal supervision.

Duties and Responsibilities

1. Recruitment, Selection & Placement

a) Assists in the preparation and posting of vacancy announcements;

b) Receives, records, and maintains application documents;

c) Prepares notifications, examination materials, interview schedules, and attendance sheets;

d) Updates applicant databases and monitoring sheets;

e) Assists in the preparation of HRMPSB documents, evaluation summaries, and minutes of meetings; and

f) Assists/facilitates in the preparation/validation of Monthly CSC and Recruitment-related reports according to their deadline as follows:

i. CSC Reports – every 5th of the month

· Appointment Transmittal and Action Form (ATAF)

· Monthly Report on Separation

· Monthly Report on Accession

ii. Status of Quality Objectives – every first week of the Recruitment, Selection & Placement

1. Human Resource Management Information System (HRMIS)

a) Maintains the comprehensive employee records in the HRMIS, including personal information, employment history, performance evaluations, training records, and any disciplinary actions, as applicable;

b) Updates the employee’s 201 files in the HRMIS to reflect personnel actions and changes, such as promotions, transfers, salary adjustments, and leave of absence;

c) Encodes and updates employee information in HR databases and HRMIS;

d) Organizes, files, retrieves, and safeguards personnel records and documents maintained in the HRMIS;

e) Enhances and maintains the HRMIS by integrating additional functionalities, including payroll processing, pay slips, and leave balance monitoring, among others; and

f) Prepares certifications, personnel documents, and HR-related reports as required.

1. HR Reports and Compliance

a) Assists in preparing reports required by agencies, such as the CSC, DBM, COA, ARTA, and other oversight bodies;

b) Consolidates HR Complement and workforce data; and

c) Assists in compliance monitoring and ISO audit requirements.

1. Administrative Support Functions

a) Drafts memoranda, special orders, office communications, and certifications;

b) Prepares minutes of meetings and documentation;

c) Manages correspondence and records; and

d) Performs other HR-related duties as may assigned by the HRMO and/or FAD Chief.

Attach the following documents to the application letter and send to the address below not later than November 05, 2026 .

1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2026) which can be downloaded at www.csc.gov.ph;
2. Accomplished Work Experience Sheet;
3. Performance rating in the last rating period;
4. Photocopy of certificate of eligibility/rating/license;
5. Photocopy of Transcript of Records and Diploma;
6. Photocopy of certificates of training/seminars attended;
7. Photocopy of Service Record/ Certificate of Work Experience/Certificate of Employment; and
8. Application Letter addressed to:

LEAH J. BUENDIA

Undersecretary for R&D and

OIC, Office of the Executive Director, DOST-PCHRD

QUALIFIED APPLICANTS are advised to send through email their application requirements addressed to:

EARVIN JAMES P. MILANTE

Administrative Officer V

Human Resource Management Section

Philippine Council for Health Research and Development – DOST

Saliksik Building, General Santos Avenue, Bicutan, Taguig City

recruitment@pchrd.dost.gov.ph

Email Subject Format:

SURNAME_Plantilla Item No._Division

(Example: DELA CRUZ_PCHRDB-ADOF5-1-2026_FAD)

APPLICATIONS WITH INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED.

Pay: Php20,914.00 per month

Work Location: In person