Administrative Assistant

As an Administrative Assistant, you will provide support for attorneys and paralegals in in the Immigration practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

On any given day, you will:

- Compose correspondence, memoranda and other legal documents. Make edits to and proofread documents; review same for appropriate formatting, spelling, and grammar. - Coordinate, follow through and execute work requests and projects. Work with support departments such as Reception, Office Services, Mail Room, etc. - Verify all attachments, exhibits and enclosures are included with transmittal letters/memos and applications. - Develop and maintain good working relationships with colleagues and firm clients. - Prepare expense reports; make travel arrangements; submit conflict checks; coordinate meetings. - Assist attorneys with immigration petitions, applications, and legal documents. - Support in preparing and updating labor condition applications. - Communicate with government agencies. - Manage case filings, packages, and documents. - Maintain and organize client e-files. - Draft legal correspondence and forms. - Monitor case statuses and deadlines. - Manage internal files and documents. - Handle incoming and outgoing mail. - Record and manage clients' confidential information. - Prepare documentation for reporting and audits. - Coordinate with clients to collect necessary documents. - Review forms and application packages for accuracy. - Communicate with clients via phone and email. - Collaborate with internal teams. - Perform data entry.

- Ability to work in the office 9:00 - 6:00 pm, Monday through Friday - 1 - 2 years of experience in a professional business environment - Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel), with the ability to become proficient in new software and operating systems. - Strong, effective interpersonal and communication skills, both verbally and in writing. - High level of attention to detail and organizational skills. - Strong proofreading skills, and solid grammar/spelling skills. - Ability to handle sensitive matters and maintain confidentiality. - Ability to problem solve. - Ability to work well in a demanding and fast-paced environment. - Ability to work independently as well as effectively within a team. - Flexibility to work overtime as needed. - Good attendance and punctuality.