Administrative Assistant
# Administrative Assistant **Host Hotels & Resorts** · Torres Vedras · `On-site` 🕒 **Статус:** *Опубликовано: 4 дня назад* · *Источник: Indeed* --- ### About the Role About Host Hotel Systems Host Hotel Systems is a leading hospitality technology company, providing innovative software solutions that empower hotels to streamline operations and deliver outstanding guest experiences. With a strong international presence and a culture focused on innovation, collaboration, and continuous improvement, we are committed to developing both our products and our people. About the Role We are looking for a administrative assistant to join our General & Administrative (G&A) Department at our Torres Vedras office. Reporting to the Purchases Team Leader, you will play an active role in the company's day-to-day financial operations, with a particular focus on accounts payable, supplier management, payment processing, financial controls, and accounting administration. This is a hands-on role for someone at an early stage of their finance career who is looking to build strong technical foundations while taking ownership of recurring financial processes within an international technology company. Key Responsibilities - Manage the day-to-day accounts payable process, ensuring supplier invoices are accurately reviewed, recorded, and processed in a timely manner. - Process supplier payments through the company's ERP and banking platforms, ensuring accuracy and compliance with internal procedures. - Monitor outstanding invoices and support the resolution of discrepancies with suppliers and internal stakeholders. - Support purchasing activities, including purchase orders, supplier coordination, and follow-up on deliveries and related documentation. - Maintain accurate and well-organized physical and digital financial documentation. - Prepare and organize accounting documentation for the external accounting team. - Support bank and supplier account reconciliations and follow up on outstanding items. - Assist with cash flow monitoring and the preparation and maintenance of internal financial control reports. - Ensure financial records and supporting documentation are complete, accurate, and properly maintained. - Support the Finance team with reporting, analysis, and other operational activities as required. - Identify opportunities to improve the efficiency, accuracy, and reliability of financial processes. What We're Looking For - 2+ years of professional experience in finance, accounting, accounts payable accounts, or a similar operational role. - A degree in Finance, Accounting, Management, Economics, or a related field is valued, but relevant professional experience may be considered in lieu of formal academic qualifications. - Good understanding of basic accounting and financial processes. - Strong attention to detail and a high level of accuracy. - Good organizational and time-management skills, with the ability to manage recurring processes and deadlines. - Proactive approach and willingness to take ownership of assigned responsibilities. - Ability to work independently while collaborating effectively with different teams. - Comfortable working with Microsoft Excel and Microsoft 365. - Experience with an ERP system is an advantage; experience with NetSuite is a plus. - Good communication skills in English, both written and spoken. Tools You'll Work With - Microsoft Excel - Microsoft 365 - NetSuite ERP - Banking platforms What We Offer - A full-time position in an international technology company. - The opportunity to build a solid career in Finance within a growing organization. - Direct exposure to financial operations, accounting processes, and business controls. - A collaborative and supportive working environment. - Continuous learning and professional development. - The opportunity to take increasing ownership of financial processes and contribute to process improvements. - Exposure to an international business environment and cross-functional teams. Ready to Make an Impact? If you are looking for your next step in Finance and want to take on a role where you can develop your expertise while making a real contribution to the business, we would love to hear from you. Send your application to jobs@hostpms.com — we’re looking forward to connecting with you. Pagamento: 16 000,00€ - 18 000,00€ por ano Localização do trabalho: Presencial
Наблюдалась 2026-09-29, впервые 2026-09-25, источник — Indeed.